{"id":13965,"date":"2025-06-26T14:54:38","date_gmt":"2025-06-26T18:54:38","guid":{"rendered":"https:\/\/www.montclair.edu\/faculty-excellence\/?page_id=13965"},"modified":"2026-03-20T16:08:00","modified_gmt":"2026-03-20T20:08:00","slug":"faculty-personnel-procedures-support","status":"publish","type":"page","link":"https:\/\/www.montclair.edu\/faculty-excellence\/faculty-personnel-procedures-support\/","title":{"rendered":"Faculty Personnel Procedures Support"},"content":{"rendered":"<p><span style=\"font-weight: 400\">This site provides guidance to support full-time faculty as they prepare for reappointment, tenure, promotion, sabbatical, range change, and other personnel actions. Adjunct faculty appointment occurs on a semester-by-semester basis and is managed by department, school, and college, though also governed by <a href=\"https:\/\/www.montclair.edu\/human-resources\/current-employees\/union-contracts\/\">collective bargaining agreements<\/a>.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">Personnel Procedures &amp; Resources<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Timelines and official templates for all personnel actions for Tenure-Track and Teaching Faculty are maintained on the <\/span><a href=\"https:\/\/www.montclair.edu\/provost\/administrative-calendar\/\"><span style=\"font-weight: 400\">Administrative Calendar<\/span><\/a><span style=\"font-weight: 400\">, which is updated <\/span><span style=\"font-weight: 400\">every summer. Timelines are negotiated by the University and AFT Local 1904, and require careful attention by candidates and reviewers.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Almost all personnel procedures are executed through the Interfolio system. With some variation by process, the Inferfolio process begins with a case assignment by Academic Personnel Services.<\/span><\/p>\n<h3>Google Calendars for Personnel Procedures<\/h3>\n<p>Faculty and administrators can also view and\/or subscribe to any of the three Google Calendars that include all these dates, by program.<\/p>\n<ul>\n<li><a href=\"https:\/\/calendar.google.com\/calendar\/u\/0\/embed?src=c_188b51divg7tihelkuo6tk23ulr80@resource.calendar.google.com&amp;ctz=America\/New_York\">Personnel Actions<\/a> (reappointment, tenure, promotion, sabbatical, range change)<\/li>\n<li><a href=\"https:\/\/calendar.google.com\/calendar\/u\/0\/embed?src=c_188dhv32mbrq8gpmnbg0u58g436du@resource.calendar.google.com&amp;ctz=America\/New_York\">Opportunities<\/a> (Career Development, HEAL, CETL, TIP, RJP, etc)<\/li>\n<li><a href=\"https:\/\/calendar.google.com\/calendar\/u\/0\/embed?src=c_1884hqpvfvghmi2mjdo56g5marmj6@resource.calendar.google.com&amp;ctz=America\/New_York\">University Meetings<\/a><\/li>\n<\/ul>\n<div class=\"prpl-band-small lt-gray image-right\"><div class=\"image-wrapper\"><img decoding=\"async\" class=\"mlt-responsive-image\" data-original-image=\"\/faculty-excellence\/wp-content\/uploads\/sites\/195\/2025\/06\/022120_6839_Aerial-University-Hall.jpg\" src=\"\/responsive-media\/cache\/faculty-excellence\/wp-content\/uploads\/sites\/195\/2025\/06\/022120_6839_Aerial-University-Hall.jpg.0.1x.generic.jpg\"\/><\/div><div class=\"text-content\"><p><strong>\u00a0<\/strong><\/p>\n<p><strong>Office of the Provost Resources for Faculty<\/strong><\/p>\n<p>On this page you will find resources, links, and forms that support faculty essential personnel activities.<\/p>\n<p class=\"line number4 index3 alt1\">\n<\/p><p class=\"prpl-button-row\"> <span class=\"prpl-button\"><a href=\"https:\/\/www.montclair.edu\/provost\/resources-for-faculty\/\">Learn More<\/a> <\/span><\/p>\n<p class=\"line number4 index3 alt1\">\n<\/p><\/div><\/div>\n<hr \/>\n<div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Faculty Roles and Expectations&comma; Revised for AY27<\/div><div class=\"prpl-drawer-content\">\n<p><a href=\"https:\/\/www.montclair.edu\/faculty-handbook\/regulations\/faculty-roles-and-expectations\/\">Faculty Roles and Expectations<\/a>, revised in 2026, provides university-level articulation of Montclair\u2019s values and priorities for its excellent faculty. They are the criteria that are used in faculty personnel actions.<\/p>\n<h4>Resources<\/h4>\n<ul>\n<li><a href=\"https:\/\/docs.google.com\/presentation\/d\/1sOTfLNIpRSd-zWY7crc3uv1NVPSYFbXdVzRew9D5_D4\/edit?slide=id.g32d8f6e99dc_0_59#slide=id.g32d8f6e99dc_0_59\">Faculty Roles and Expectations Info 2026, Info Session<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n<div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Teaching Faculty Reappointment and Promotion<\/div><div class=\"prpl-drawer-content\">\n<p><b>Teaching Faculty Reappointment <\/b><span style=\"font-weight: 400\">is guided by <\/span><a href=\"https:\/\/www.montclair.edu\/human-resources\/current-employees\/union-contracts\/\"><span style=\"font-weight: 400\">Collectively Negotiated Agreements<\/span><\/a><span style=\"font-weight: 400\">, found on the HR website. Several agreements (state and local) and additional MOAs govern these processes; the <\/span><a href=\"https:\/\/www.montclair.edu\/human-resources\/current-employees\/union-contracts\/\"><span style=\"font-weight: 400\">Teaching Faculty October 2024<\/span><\/a><span style=\"font-weight: 400\"> agreement outlines many of the TF specific processes.<\/span><\/p>\n<h4><span style=\"font-weight: 400\">Teaching Faculty Reappointment and Promotion Resources<\/span><\/h4>\n<ul>\n<li><strong>A note about Promotion<\/strong>: For Teaching Faculty, reappointment and promotion are linked at the point at which they are eligible for a five-year appointment (see agreement, <a href=\"https:\/\/www.montclair.edu\/human-resources\/wp-content\/uploads\/sites\/181\/2025\/05\/Teaching-Faculty-Agreement_Final-10-08-24-Signed-1.pdf\">4.6 Promotion<\/a>): &#8220;Members of the Teaching Faculty, except with the rank of Teaching Professor, having completed a minimum of four (4) years of service in rank, and reappointment to a five-year (5-year) appointment[,] shall be promoted to rank upon reappointment.&#8221;\u00a0 Thus, there are no additional guidelines for promotion.<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">University criteria for teaching faculty reappointment are outlined in <\/span><a href=\"https:\/\/www.montclair.edu\/faculty-handbook\/regulations\/faculty-roles-and-expectations\/\"><span style=\"font-weight: 400\">Faculty Roles and Expectations <\/span><\/a><span style=\"font-weight: 400\">\u2013 Teaching Faculty should ignore the Scholarship section, which does not apply.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Teaching Faculty seeking reappointment should attend an informational session offered by the Provost\u2019s Office through the <\/span><a href=\"https:\/\/montclair-faculty-excellence.libcal.com\/calendars?cid=20747&amp;t=g&amp;d=0000-00-00&amp;cal=20747&amp;inc=0\"><span style=\"font-weight: 400\">OFE Workshop system<\/span><\/a><span style=\"font-weight: 400\">. In addition, AFT Local 1904 offers support for their members.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">OFE Faculty Developers are available<a href=\"https:\/\/montclair-faculty-excellence.libcal.com\/appointments\/\"> by appointment<\/a> to review narratives and provide suggestions on supplementary materials in an advisory capacity. TF are solely responsible for the materials they submit. We suggest you send drafts to your faculty developer in advance.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Teaching Faculty can also review archived slides that include embedded videos from earlier sessions.<\/span>\n<ul>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/docs.google.com\/presentation\/d\/1Ou_5rVs0UgbUTm_FjwKZFOYjHr-xxY74DK7hyZp2nCg\/edit?slide=id.g32d8f6e99dc_0_59#slide=id.g32d8f6e99dc_0_59\"><span style=\"font-weight: 400\"><strong>Reappointment Info Session for Teaching Faculty<\/strong><\/span><\/a><span style=\"font-weight: 400\"> (netID access required)<\/span><\/li>\n<li><a href=\"https:\/\/docs.google.com\/presentation\/d\/1407_r3jye-oS1WsEwDLUGoFyj1buvOzdYE44itoyIGE\/edit?slide=id.g32d8f6e99dc_0_59#slide=id.g32d8f6e99dc_0_59\">Early Promotion Info Session for Teaching Faculty<\/a> (netID access required). Note: this process applies only to identified individuals who served in IS\/CS roles for many years prior to the introduction of the Teaching Faculty positions.<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/reflective-practice\/\"><span style=\"font-weight: 400\">Teaching as Reflective Practice <\/span><\/a><span style=\"font-weight: 400\">\u2013 These materials support reflective practice on teaching, activities that are best engaged in throughout the period between reappointments. See especially<\/span>\n<ul>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/reflective-practice\/plan-your-teaching-development\/\"><span style=\"font-weight: 400\">Plan Your Teaching Development<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/wp-content\/uploads\/sites\/195\/2023\/01\/Documenting-Evidence-of-Effective-Teaching.pdf\"><span style=\"font-weight: 400\">Documenting Evidence of Effective Teaching<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/reflective-practice\/teaching-excellence-plan\/\"><span style=\"font-weight: 400\">Teaching Excellence Planning<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/peer-observations\/\"><span style=\"font-weight: 400\">Peer Observations<\/span><\/a><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/service-for-teaching-faculty\/\"><span style=\"font-weight: 400\">Service for Teaching Faculty <\/span><\/a><span style=\"font-weight: 400\">\u2013 A suggestive rather than exhaustive list of activities.<\/span><\/li>\n<li>Support for teaching statements: <a href=\"https:\/\/montclair-faculty-excellence.libcal.com\/calendars?t=g&amp;q=teaching%20faculty%20reappointment&amp;cid=-1&amp;cal=-1&amp;inc=0\">The Reappointment Teaching Statement for Teaching Faculty.<\/a>\u00a0Click for upcoming events.<\/li>\n<\/ul>\n<\/div><\/div>\n<div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Tenure-Track Faculty and Librarians Reappointment<\/div><div class=\"prpl-drawer-content\">\n<p><b>Tenure-Track Reappointment <\/b><span style=\"font-weight: 400\">is guided by <\/span><a href=\"https:\/\/www.montclair.edu\/human-resources\/current-employees\/union-contracts\/\"><span style=\"font-weight: 400\">Collectively Negotiated Agreements<\/span><\/a><span style=\"font-weight: 400\">, found on the HR website. Several agreements (state and local) and additional MOAs govern these processes.<\/span><\/p>\n<h4><span style=\"font-weight: 400\">Tenure-Track Faculty and Librarians Reappointment Resources<\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">University criteria for reappointment are outlined in <\/span><a href=\"https:\/\/www.montclair.edu\/faculty-handbook\/regulations\/faculty-roles-and-expectations\/\"><span style=\"font-weight: 400\">Faculty Roles and Expectations<\/span><\/a><span style=\"font-weight: 400\">. Criteria for Evaluation of Full-Time Librarians are listed in the March 2025 <a href=\"https:\/\/www.montclair.edu\/human-resources\/wp-content\/uploads\/sites\/181\/2025\/09\/ExternalReviewLetterAgreementPersonnelActions2025.pdf\">external letters settlement agreement.<\/a><\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Tenure-track faculty and librarians seeking reappointment should attend an informational session offered by the Provost\u2019s Office through the <\/span><a href=\"https:\/\/montclair-faculty-excellence.libcal.com\/calendars?cid=20747&amp;t=g&amp;d=0000-00-00&amp;cal=20747&amp;inc=0\"><span style=\"font-weight: 400\">OFE Workshop system<\/span><\/a><span style=\"font-weight: 400\">.\u00a0 In addition, AFT Local 1904 offers support for their members.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\"><strong>Slides<\/strong>: Tenure-track faculty and librarians can also review archived slides that include embedded videos from earlier sessions.<\/span>\n<ul>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/docs.google.com\/presentation\/d\/1s_CfwwGsw5j_569pIdkxeTaQZ9Sl9Ykjw3JHqM-fty0\/edit?slide=id.g32d8f6e99dc_0_59#slide=id.g32d8f6e99dc_0_59\"><span style=\"font-weight: 400\"><strong>Reappointment Review for Tenure-Track Faculty<\/strong><\/span><\/a><\/li>\n<li><a href=\"https:\/\/docs.google.com\/presentation\/d\/1oGji2-3n7fHrGISbY_jUpKocv5Ro6YSQ3JEYmApj-lA\/edit?slide=id.g3626ffea348_1_22#slide=id.g3626ffea348_1_22\">New Faculty Program FSP RTP Overview<\/a><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/reflective-practice\/\"><span style=\"font-weight: 400\">Teaching as Reflective Practice <\/span><\/a><span style=\"font-weight: 400\">\u2013 These materials support reflective practice on teaching, activities that are best engaged in throughout the period between reappointments. See especially<\/span>\n<ul>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/reflective-practice\/plan-your-teaching-development\/\"><span style=\"font-weight: 400\">Plan Your Teaching Development<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/wp-content\/uploads\/sites\/195\/2023\/01\/Documenting-Evidence-of-Effective-Teaching.pdf\"><span style=\"font-weight: 400\">Documenting Evidence of Effective Teaching<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/reflective-practice\/teaching-excellence-plan\/\"><span style=\"font-weight: 400\">Teaching Excellence Planning<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/peer-observations\/\"><span style=\"font-weight: 400\">Peer Observations<\/span><\/a><\/li>\n<\/ul>\n<\/li>\n<li>OFE Faculty Developers are available<a href=\"https:\/\/montclair-faculty-excellence.libcal.com\/appointments\/\">\u00a0by appointment<\/a> to review narratives and provide suggestions on supplementary materials in an advisory capacity. Faculty are solely responsible for the materials they submit. We suggest you send drafts to your faculty developer in advance.<\/li><\/ul><\/div><\/div><\/li>\n<\/ul>\n<div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Tenure<\/div><div class=\"prpl-drawer-content\">\n<p><b>Tenure-Track Tenure<\/b><span style=\"font-weight: 400\"> procedures are guided by <\/span><a href=\"https:\/\/www.montclair.edu\/human-resources\/current-employees\/union-contracts\/\"><span style=\"font-weight: 400\">Collectively Negotiated Agreements<\/span><\/a><span style=\"font-weight: 400\">, found on the HR website. Several agreements (state and local) and additional MOAs govern these processes.<\/span><\/p>\n<h4><span style=\"font-weight: 400\">Tenure-Track Faculty and Librarians Tenure Resources<\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">University criteria for tenure are outlined in <\/span><a href=\"https:\/\/www.montclair.edu\/faculty-handbook\/regulations\/faculty-roles-and-expectations\/\"><span style=\"font-weight: 400\">Faculty Roles and Expectations<\/span><\/a><span style=\"font-weight: 400\">. Criteria for Evaluation of Full-Time Librarians are listed in the March 2025 <a href=\"https:\/\/www.montclair.edu\/human-resources\/wp-content\/uploads\/sites\/181\/2025\/09\/ExternalReviewLetterAgreementPersonnelActions2025.pdf\">external letters settlement agreement.<\/a><\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Faculty and librarians seeking tenure should attend an informational session offered by the Provost\u2019s Office through the <\/span><a href=\"https:\/\/montclair-faculty-excellence.libcal.com\/calendars?cid=20747&amp;t=g&amp;d=0000-00-00&amp;cal=20747&amp;inc=0\"><span style=\"font-weight: 400\">OFE Workshop system<\/span><\/a><span style=\"font-weight: 400\">. In addition, AFT Local 1904 offers support for their members.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Faculty and librarians seeking tenure can also review archived slides that include embedded videos from earlier sessions.<\/span>\n<ul>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/docs.google.com\/presentation\/d\/1ppqfzjsF5rdis3f-ONx24TNPvAj2SF040H9vbjZjxCM\/edit?slide=id.g3365c84ab66_0_0#slide=id.g3365c84ab66_0_0\"><span style=\"font-weight: 400\">Provost\u2019s Advisory Session on Tenure<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/docs.google.com\/presentation\/d\/1BewbmlAsVcVwDPlXXvXM6LdoPIyfw9MiPtShGpR8V5o\/edit?slide=id.g34b478199a1_0_0#slide=id.g34b478199a1_0_0\"><span style=\"font-weight: 400\">Tenure &amp; Promotion External Letters Workshop<\/span><\/a><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/reflective-practice\/\"><span style=\"font-weight: 400\">Teaching as Reflective Practice <\/span><\/a><span style=\"font-weight: 400\">\u2013 These materials support reflective practice on teaching, activities that are best engaged in throughout the period between reappointments. See especially<\/span>\n<ul>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/reflective-practice\/plan-your-teaching-development\/\"><span style=\"font-weight: 400\">Plan Your Teaching Development<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/wp-content\/uploads\/sites\/195\/2023\/01\/Documenting-Evidence-of-Effective-Teaching.pdf\"><span style=\"font-weight: 400\">Documenting Evidence of Effective Teaching<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/reflective-practice\/teaching-excellence-plan\/\"><span style=\"font-weight: 400\">Teaching Excellence Planning<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/peer-observations\/\"><span style=\"font-weight: 400\">Peer Observations<\/span><\/a> <\/li><\/ul><\/li><\/ul><\/div><\/div><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Tenure-Track Promotion<\/div><div class=\"prpl-drawer-content\">\n<p><b>Promotion Procedures <\/b><span style=\"font-weight: 400\">are guided by <\/span><a href=\"https:\/\/www.montclair.edu\/human-resources\/current-employees\/union-contracts\/\"><span style=\"font-weight: 400\">Collectively Negotiated Agreements<\/span><\/a><span style=\"font-weight: 400\">, which can be found on the HR website. Several agreements (state and local) and additional MOAs govern these processes.<\/span><\/p>\n<h4><span style=\"font-weight: 400\">Tenure-Track Faculty Seeking Promotion Resources<\/span><\/h4>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">University criteria for promotion are outlined in <\/span><a href=\"https:\/\/www.montclair.edu\/faculty-handbook\/regulations\/faculty-roles-and-expectations\/\"><span style=\"font-weight: 400\">Faculty Roles and Expectations<\/span><\/a><span style=\"font-weight: 400\">. Criteria for Evaluation of Full-Time Librarians are listed in the March 2025 <a href=\"https:\/\/www.montclair.edu\/human-resources\/wp-content\/uploads\/sites\/181\/2025\/09\/ExternalReviewLetterAgreementPersonnelActions2025.pdf\">external letters settlement agreement.<\/a><\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Tenure-Track faculty seeking promotion should attend an informational session offered by the Provost\u2019s Office through the <\/span><a href=\"https:\/\/montclair-faculty-excellence.libcal.com\/calendars?cid=20747&amp;t=g&amp;d=0000-00-00&amp;cal=20747&amp;inc=0\"><span style=\"font-weight: 400\">OFE Workshop system<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Tenure-Track faculty seeking promotion can also review archived slides that include embedded videos from earlier sessions.<\/span>\n<ul>\n<li style=\"font-weight: 400\"><strong><a href=\"https:\/\/docs.google.com\/presentation\/d\/1ESLrIJpp9I9N2zaPaUqnHhiQuaeviyUn5ipm5Yli2XA\/edit?slide=id.g32d8f6e99dc_0_59#slide=id.g32d8f6e99dc_0_59\">Provost\u2019s Advisory Session for Faculty Seeking Promotion (Spring Advance Session)<\/a><\/strong><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/docs.google.com\/presentation\/d\/1BewbmlAsVcVwDPlXXvXM6LdoPIyfw9MiPtShGpR8V5o\/edit?slide=id.g34b478199a1_0_0#slide=id.g34b478199a1_0_0\"><span style=\"font-weight: 400\"><strong>Tenure &amp; Promotion External Letters Workshop<\/strong><\/span><\/a><\/li>\n<li><strong><a href=\"https:\/\/docs.google.com\/presentation\/d\/1ESLrIJpp9I9N2zaPaUqnHhiQuaeviyUn5ipm5Yli2XA\/edit?usp=sharing\">Promotion Q&amp;A<\/a> <\/strong>(January &#8212; Last Minute Prep Session)<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/reflective-practice\/\"><span style=\"font-weight: 400\">Teaching as Reflective Practice <\/span><\/a><span style=\"font-weight: 400\">\u2013 These materials support reflective practice on teaching, activities that are best engaged in throughout the period between reappointments. See especially<\/span>\n<ul>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/reflective-practice\/plan-your-teaching-development\/\"><span style=\"font-weight: 400\">Plan Your Teaching Development<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/wp-content\/uploads\/sites\/195\/2023\/01\/Documenting-Evidence-of-Effective-Teaching.pdf\"><span style=\"font-weight: 400\">Documenting Evidence of Effective Teaching<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/reflective-practice\/teaching-excellence-plan\/\"><span style=\"font-weight: 400\">Teaching Excellence Planning<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/peer-observations\/\"><span style=\"font-weight: 400\">Peer Observations <\/span><\/a><\/li><\/ul><\/li><\/ul><\/div><\/div><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<div class=\"prpl-drawer open\"><div class=\"prpl-drawer-header\">Range Adjustment &lpar;Range Change&rpar;<\/div><div class=\"prpl-drawer-content\">\n<p>Information about the Range Adjustment program is available on the Provost&#8217;s website under the section <a href=\"https:\/\/www.montclair.edu\/provost\/resources-for-faculty\/\">Administrative Forms\/Personnel Actions<\/a>; see especially <strong>Range Adjustment Criteria (09.09.2025)<\/strong>.<\/p>\n<p>All applications for Range Adjustment will be through Interfolio. If you intend to apply for a range adjustment, contact Mary Colon in advance of the application deadline so an Interfolio &#8220;case&#8221; can be opened for you.<\/p>\n<p>The calendar for the Range Adjustment Program is found on the <a href=\"https:\/\/www.montclair.edu\/provost\/administrative-calendar\/#range\">Administrative Calendar<\/a>.<\/p>\n<ul>\n<li><a href=\"https:\/\/docs.google.com\/presentation\/d\/1iK0fWHbIaNOXFHr1cur2w2-yjoCe6nSSoQ8J7Hecpsc\/edit?slide=id.g384ba199b87_0_1#slide=id.g384ba199b87_0_1\">Range Change Adjustment Program Information Session<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n<div class=\"prpl-drawer open\"><div class=\"prpl-drawer-header\">Sabbatical Leave<\/div><div class=\"prpl-drawer-content\">\n<p><b>Sabbatical Leaves Procedures <\/b><span style=\"font-weight: 400\">are guided by <\/span><a href=\"https:\/\/www.montclair.edu\/human-resources\/current-employees\/union-contracts\/\"><span style=\"font-weight: 400\">Collectively Negotiated Agreements<\/span><\/a><span style=\"font-weight: 400\">, which can be found on the HR website. Several agreements (state and local) and additional MOAs govern these processes, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.cnjscl.org\/AFT%20FT%202019-2023%20FT-PT%20-%20Pending%20Reindexing%20-%20Not%20for%20Final%20Publication.pdf\"><span style=\"font-weight: 400\">State Contract, Article XXVII<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/provost\/wp-content\/uploads\/sites\/212\/2023\/12\/Sabbatical-Leave-Procedures_December-2023.pdf\"><span style=\"font-weight: 400\">Sabbatical Leave Procedures MOA, December 2023<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.montclair.edu\/provost\/wp-content\/uploads\/sites\/212\/2023\/12\/Sabbatical-Leave-Criteria_December-2023.pdf\"><span style=\"font-weight: 400\">Sabbatical Leave Criteria, December 2023<\/span><\/a><\/li>\n<\/ul>\n<h4>Sabbatical Eligibility<\/h4>\n<ul>\n<li>Tenured faculty and librarians who have completed a period of six (6) or more years of service are eligible to apply for sabbaticals<\/li>\n<li>Sabbatical leaves are granted no more than once every 7 years.<\/li>\n<\/ul>\n<h4>Resources<\/h4>\n<ul>\n<li><a href=\"https:\/\/docs.google.com\/presentation\/d\/1pSQqP_2kijkDmE9e0Nd7iNsLu6FhImB_xh7C48E2zlo\/edit?usp=sharing\">Sabbatical Info Sessions Slides<\/a> &#8212; updated annually<\/li>\n<li><a href=\"https:\/\/www.montclair.edu\/provost\/administrative-calendar\/#sabb\">Administrative Calendar<\/a> for key dates<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Faculty seeking promotion should attend an informational session offered each fall prior to the deadline for submissions. See <\/span><a href=\"https:\/\/montclair-faculty-excellence.libcal.com\/calendars?cid=20747&amp;t=g&amp;d=0000-00-00&amp;cal=20747&amp;inc=0\"><span style=\"font-weight: 400\">OFE Workshop system.<\/span><\/a><\/li>\n<\/ul>\n<p>It is highly recommended that interested faculty consult their peers who have had successful sabbatical leave applications. In addition, faculty should consult their chair or director, and may also seek advice from their dean or associate dean.<\/p>\n<\/div><\/div>\n<div class=\"prpl-drawer open\"><div class=\"prpl-drawer-header\">Teaching Faculty Advancement Program &lpar;TFAP&rpar;<\/div><div class=\"prpl-drawer-content\">\n<p>TFAP procedures are guided by <a href=\"https:\/\/www.montclair.edu\/human-resources\/current-employees\/union-contracts\/\"><span style=\"font-weight: 400\">Collectively Negotiated Agreements<\/span><\/a><span style=\"font-weight: 400\">, which can be found on the HR website, and in particular by the <a href=\"https:\/\/www.montclair.edu\/human-resources\/current-employees\/union-contracts\/\">Teaching Faculty October 2024<\/a> agreement.<\/span><\/p>\n<h4>TFAP Eligibility<\/h4>\n<ul>\n<li><span style=\"font-weight: 400\">Teaching Faculty who are in a five-year appointment or will be appointed into a five-year appointment in the academic year for which the reassigned time is being requested.<\/span><\/li>\n<\/ul>\n<h4>Resources<\/h4>\n<ul>\n<li><a href=\"https:\/\/docs.google.com\/presentation\/d\/1_AOVh7GMso2tQZ5bs4xAfziHMhqdsl7wdNXL1-K_KdI\/edit?slide=id.g3c9d4a22acc_0_0#slide=id.g3c9d4a22acc_0_0\">TFAP Information Session Slides<\/a>&#8212; updated annually<\/li>\n<li><a href=\"https:\/\/www.montclair.edu\/provost\/administrative-calendar\/#sabb\">Administrative Calendar<\/a> for key dates<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Faculty seeking promotion should attend an informational session offered each fall prior to the deadline for submissions. See <\/span><a href=\"https:\/\/montclair-faculty-excellence.libcal.com\/calendars?cid=20747&amp;t=g&amp;d=0000-00-00&amp;cal=20747&amp;inc=0\"><span style=\"font-weight: 400\">OFE Workshop system.<\/span><\/a><\/li>\n<\/ul>\n<\/div><\/div>\n<h3><b>Faculty Personnel Evaluator Resources for PACs, Chairs, Directors, and Deans<\/b><\/h3>\n<p><span style=\"font-weight: 400\">Faculty personnel actions are guided by <\/span><a href=\"https:\/\/www.montclair.edu\/human-resources\/current-employees\/union-contracts\/\"><span style=\"font-weight: 400\">Collectively Negotiated Agreements<\/span><\/a><span style=\"font-weight: 400\">, which can be found on the HR website. Several agreements (state and local) and additional MOAs govern these processes, and all reviewers \u2013 faculty committees, faculty leaders (chairs, associate directors of faculty, and school directors) are responsible for understanding and following these procedures and additional guidance or directives that may be embedded in department or school by-laws.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Each college\/school dean has an appointed person \u2013 typically an associate dean \u2013 who is the first person that reviewers should consult when they have a question regarding procedures. When that person needs further guidance, they will seek out support from the Assistant Vice President for Personnel Services, Mary Colon (procedures, contract questions, questions about the Interfolio platform), and the Associate Provost for Faculty Affairs, Emily Isaacs (questions about the review process, evaluation, or protocol).<\/span><\/p>\n<p><span style=\"font-weight: 400\">Faculty personnel review requires utmost professionalism, conscientiousness, and confidentiality, and thus, reviewers at every level should seek out opportunities to develop and hone their skills in this area.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Reviewer Resources<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">The relevant workshops, slides, and materials are located in other sections of this page as they directly relate to particular processes (i.e., TF reappointment, TT tenure, etc.)<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">The criteria for promotion are outlined in <\/span><a href=\"https:\/\/www.montclair.edu\/faculty-handbook\/regulations\/faculty-roles-and-expectations\/\"><span style=\"font-weight: 400\">Faculty Roles and Expectations<\/span><\/a><span style=\"font-weight: 400\">. Criteria for Evaluation of Full-Time Librarians are listed in the March 2025 <a href=\"https:\/\/www.montclair.edu\/human-resources\/wp-content\/uploads\/sites\/181\/2025\/09\/ExternalReviewLetterAgreementPersonnelActions2025.pdf\">external letters settlement agreement.<\/a><\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Workshops and Information sessions at the <\/span><a href=\"https:\/\/montclair-faculty-excellence.libcal.com\/calendars?cid=20747&amp;t=g&amp;d=0000-00-00&amp;cal=20747&amp;inc=0\"><span style=\"font-weight: 400\">OFE Workshop system<\/span><\/a><span style=\"font-weight: 400\">.<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Look out for live informational sessions in the system or access archived workshops.<\/span>\n<ul>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/docs.google.com\/presentation\/d\/1sz2LPHlp5gGe3zvWN_F46nQktXUZ-zECizkQtjYkbXw\/edit?slide=id.g32d8f6e99dc_0_59#slide=id.g32d8f6e99dc_0_59\"><span style=\"font-weight: 400\">PAC Chair and Committee Information &amp; Support Workshop <\/span><\/a><span style=\"font-weight: 400\">(typically offered in May)<\/span><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/docs.google.com\/presentation\/d\/1BewbmlAsVcVwDPlXXvXM6LdoPIyfw9MiPtShGpR8V5o\/edit?slide=id.g34b478199a1_0_0#slide=id.g34b478199a1_0_0\"><span style=\"font-weight: 400\">Tenure &amp; Promotion External Letters Workshop<\/span><\/a><span style=\"font-weight: 400\"> (typically offered in April\/May)<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Reviewers should be familiar with the guidance provided by OFE and other offices as it relates to teaching, research, and service development, detailed in previous sections.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">All university full-time faculty are expected to participate in the important work of peer observation of teaching, whether it&#8217;s review of adjunct faculty, TT faculty, or TF up for reappointment. Providing a cogent teaching observation that provides the reviewed faculty member with concrete information to support their continued development, as well as judgment, requires skill and practice, and is much aided by thoughtful consideration and discussion among colleagues.\u00a0 These resources should also be helpful<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Any college, school, or department created templates, or guides<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">OFE <\/span><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/peer-observations\/\"><span style=\"font-weight: 400\">Peer Observations<\/span><\/a><span style=\"font-weight: 400\"> advisory and templates<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Need additional help? Contact the Office of the Associate Provost for Faculty Affairs at faculty@montclair.edu.<\/span><\/p>\n<p>eji<p><em>Last Modified: Friday, March 20, 2026 4:08 pm<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This site provides guidance to support full-time faculty as they prepare for reappointment, tenure, promotion, sabbatical, range change, and other personnel actions. Adjunct faculty appointment occurs on a semester-by-semester basis and is managed by department, school, and college, though also governed by collective bargaining agreements. Personnel Procedures &amp; Resources Timelines and official templates for all [&hellip;]<\/p>\n","protected":false},"author":370,"featured_media":13966,"parent":0,"menu_order":28,"comment_status":"closed","ping_status":"closed","template":"","meta":{"inline_featured_image":false,"footnotes":""},"class_list":["post-13965","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/www.montclair.edu\/faculty-excellence\/wp-json\/wp\/v2\/pages\/13965","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.montclair.edu\/faculty-excellence\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.montclair.edu\/faculty-excellence\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/faculty-excellence\/wp-json\/wp\/v2\/users\/370"}],"replies":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/faculty-excellence\/wp-json\/wp\/v2\/comments?post=13965"}],"version-history":[{"count":39,"href":"https:\/\/www.montclair.edu\/faculty-excellence\/wp-json\/wp\/v2\/pages\/13965\/revisions"}],"predecessor-version":[{"id":15096,"href":"https:\/\/www.montclair.edu\/faculty-excellence\/wp-json\/wp\/v2\/pages\/13965\/revisions\/15096"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/faculty-excellence\/wp-json\/wp\/v2\/media\/13966"}],"wp:attachment":[{"href":"https:\/\/www.montclair.edu\/faculty-excellence\/wp-json\/wp\/v2\/media?parent=13965"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}