The Division of Human Resources encourages you to prepare for the 2025 tax season by reviewing and updating your personal information in Workday to ensure your information is accurate for purposes of year-end reporting and W-2 distribution. Please take a few minutes to log into to validate the following information.

• Home Address – located in the PERSONAL INFORMATION dashboard on your Workday home page.
• Legal Name – located in the PERSONAL INFORMATION dashboard on your Workday home page.
• Withholding Elections – located in the PAY dashboard on your Workday home page.

W2 Paperless Option in Workday

To avoid waiting for your 2025 W2 to arrive by mail, you can opt to go paperless and receive your W2 electronically via . To opt out of receiving your W2 by mail, please log into Workday to elect the option to go paperless (you will not receive a paper version of the W-2). The deadline to choose the paperless W-2 option for the 2025 tax year is Friday, January 9, 2026. Any paperless elections made after this date may not apply until the following tax year.

How to Go Paperless

Follow this link for instructions on how to go paperless: W-2 Printing Elections or visit the Employee Self-Service section on Workday Quick Guide for HR. If you selected to receive an electronic copy in a prior year, you do not need to make the selection again. However, we do encourage you to review your selection to make sure it is correct.

Advantages of Going Paperless

It’s Faster!

• Immediate access to your W-2 form. Once your W-2 is finalized, you will be able to download your form from Workday without delay.
• If you misplace your W-2 and need a copy, you can simply download another W-2 form from Workday.

It’s Safer!

• You will minimize the risk of identity theft. The chance of having your sensitive personal information lost or stolen is increased due to the W-2 being sent through the mail.
• Reduce the amount of human contact associated with mailing your W-2 during the cold and flu season.

It’s Safer!

• You can reduce paper consumption and have a positive environmental impact.

Qualified Overtime Compensation

Under the OBBB passed in July 2025, eligible employees can deduct up to $12,500 of qualified overtime compensation from their taxable income, with a higher limit of $25,000 for married couples filing jointly with income limitations. Employers are required to report qualified overtime on the 2025 W-2. In Box 14 on your W-2, you will see the reporting code OT Prem. This will contain the “half time” portion of your overtime compensation for 2025 which is the amount eligible for the deduction.

For more information on the OBBB provisions, please visit the .

We also encourage employees to speak to their tax accountants on any specific questions related to their eligibility for the deduction. As a reminder, ����vlog cannot give out any tax advice related to individual employees and their annual tax returns.

Questions?

Contact our HR Support team at askHR@montclair.edu or 973-655-7700, option 1.

The University will be open:

• Columbus Day, Monday, October 13
• Election Day, Tuesday, November 4
• Veterans Day, Tuesday, November 11

The University will be closed:

• The day after Thanksgiving, Friday, November 28
• During the four non-holiday workdays between Christmas and New Year’s: December 26, 29, 30 and 31 – referred to as the “Thanksgiving and Winter Closings”

CWA

CWA Earning Compensatory Time: CWA members may earn compensatory time to cover the Thanksgiving and Winter Closings. CWA employees assigned a 35-hour workweek may work a modified schedule on any and all of the following three holidays at the rate of time and one-half:

• Columbus Day: Monday, October 13
• Election Day: Tuesday, November 4
• Veterans Day: Monday, November 11

CWA employees may apply compensatory and/or earned leave time, except sick leave, to cover the remaining hours during the Thanksgiving and Winter Closings. If employees do not have sufficient compensatory or leave time, and the employee’s unit has work that can be performed on the days that the University is closed, the employee may work on these days with supervisory authorization. If an employee’s unit does not have work that can be performed, they may elect not to be compensated for the days on which the University will be closed.

Hours worked on the aforementioned holidays by CWA permanent part-time employees with at least a 50% time schedule will be entered in Workday as “Comp Time Accrued @ 1.5.”

CWA Workday Timekeeping

• Taking the day off on Columbus Day, Election Day and Veterans Day: If you take the holiday off, you do not have to take any action in Workday.
• Working on Columbus Day, Election Day, and Veterans Day: If you work the holiday, enter your scheduled hours (7.78 hours for a 35-hour week and 8.89 hours for a 40-hour week) for the day under “Comp Time Accrued @ 1.5.”
• Taking the day off after Thanksgiving Day and the Winter Closings: Enter your scheduled hours for each day as Vacation, Comp Time Taken or Absent Without Pay.

AFT

AFT Earning Holiday Time: AFT Professional Staff employees and Librarians may earn AFT Holiday Time to cover Thanksgiving and Winter Closings by working on any or on all of the following holidays, within the same calendar year to accrue compensatory time at the rate of 1.25 days earned for each holiday worked:

• Presidents Day, Monday, February 17 (Beginning in calendar year 2022, compensatory time earned on President’s Day, of any given year, must be applied in the same calendar year that it is earned for the Thanksgiving and Winter Closings)
• Columbus Day, Monday, October 13
• Election Day Tuesday, November 4
• Veterans Day, Monday, November 11
• Please note that Martin Luther King Day is ineligible for all AFT employees to earn compensatory time. This includes AFT Library personnel since Sprague Library is closed that day.

Additional days of the Thanksgiving and Winter Closings may be covered by exercising provisions of the Statewide Agreement, including work on additional holidays or by applying other appropriate earned leave balances, exclusive of sick leave.

AFT Workday Timekeeping

• Taking the Day Off on Columbus Day, Election Day and Veterans Day: If you take the holiday off and choose to use Vacation during the 2025 Thanksgiving and Winter Closings, do not take any action in Workday (as you will not earn “AFT Holiday Worked” time for the holiday closures).
• Working on Columbus Day, Election Day and Veterans Day: Enter 8.75 hours under “AFT Holiday Accrued.”
• Taking the Day Off After Thanksgiving Day and the Winter Closings: Please enter your scheduled hours for the day as “AFT Holiday Taken,” “Vacation,” or “Absent Without Pay.”

IFPTE: Non-Facilities, Police, Managers, Temporary & Student Workers Workday Timekeeping

Taking the Day Off on Columbus Day, Election Day and Veterans Day

• IFPTE: Non-Facilities: If you take the holiday off, you do not have to take any action in Workday.
• Managers: If you are absent, you must use sick or vacation time balances to account for your day.
• Police: Enter time off as usual.
• Temporary and Student Workers: Do not enter anything in Workday for these days.

Working on Columbus Day, Election Day and Veterans Day

• IFPTE: Non-Facilities: Enter your scheduled hours (7.78 hours for a 35-hour week & 8.89 hours for a 40-hour week) for that day under “Comp Time Accrued @ 1.5.”
• Managers: Do not enter anything in Workday for these days.
• Police: Enter time as usual.
• Temporary and Student Workers: Enter time as usual.

Taking the Day Off After Thanksgiving Day and the Winter Closings

• IFPTE: Non – Facilities: For the day after Thanksgiving and Winter Closings, enter your scheduled hours for each day as Vacation, Comp Time Taken or Absent Without Pay.
• Managers: Do not enter anything in Workday.
• Police: Enter time off as usual.
• Temporary and Student Workers: Do not enter anything in Workday for the day after Thanksgiving or the Winter Closings. If you have prior arrangements with your Manager to come in on these days, please enter time as usual.

Questions?

Need help with the above? Please refer to our Workday Learning and Resources Guide: How to Enter Time on Holidays the University Is Open. For further assistance, please contact Workday Support at 973-655-7700 or by email at askhr@montclair.edu.

How to Access Your W-2 Form

• From your , please select the �ʲ�����Icon from your Apps list.

• Then select My Tax Documents.

• Once in My Tax Documents scroll down and you’ll see a table with available tax year W-2 documents that you can view/print.

Paper W-2 Forms

In accordance with IRS Guidelines, employees that are receiving a paper copy will have their W-2 mailed out by Friday, January 31.

Please note that if your W-2 is two pages, you will receive two envelopes in the mail.

You may check to see how you have elected to receive your W-2 in My Tax Documents. Your selection is noted under Current Year End Tax Document Printing Elections.

Questions?

For any questions not addressed, please contact the Payroll Department at: payroll@montclair.edu.

The University will be open:

• Columbus Day, Monday, October 14
• Election Day, Tuesday, November 5
• Veterans Day, Monday, November 11

The University will be closed:

• The day after Thanksgiving, Friday, November 29
• During the four non-holiday workdays between Christmas and New Year’s: December 26, 27, 30 and 31 – referred to as the “Thanksgiving and Winter Closings”

CWA

CWA Earning Compensatory Time: CWA members may earn compensatory time to cover the Thanksgiving and Winter Closings. CWA employees assigned a 35-hour workweek may work a modified schedule on any and all of the following three holidays at the rate of time and one-half:

• Columbus Day: Monday, October 14
• Election Day: Tuesday, November 5
• Veterans Day: Monday, November 11

CWA employees may apply compensatory and/or earned leave time, except sick leave, to cover the remaining hours during the Thanksgiving and Winter Closings. If employees do not have sufficient compensatory or leave time, and the employee’s unit has work that can be performed on the days that the University is closed, the employee may work on these days with supervisory authorization. If an employee’s unit does not have work that can be performed, they may elect not to be compensated for the days on which the University will be closed.

Hours worked on the aforementioned holidays by CWA permanent part-time employees with at least a 50% time schedule will be entered in Workday as “Comp Time Accrued @ 1.5.”

CWA Workday Timekeeping

• Taking the day off on Columbus Day, Election Day and Veterans Day: If you take the holiday off, you do not have to take any action in Workday.
• Working on Columbus Day, Election Day, and Veterans Day: If you work the holiday, enter your scheduled hours (7.78 hours for a 35-hour week and 8.89 hours for a 40-hour week) for the day under “Comp Time Accrued @ 1.5.”
• Taking the day off after Thanksgiving Day and the Winter Closings: Enter your scheduled hours for each day as Vacation, Comp Time Taken or Absent Without Pay.

AFT

AFT Earning Holiday Time: AFT Professional Staff employees and Librarians may earn AFT Holiday Time to cover Thanksgiving and Winter Closings by working on any or on all of the following holidays, within the same calendar year to accrue compensatory time at the rate of 1.25 days earned for each holiday worked:

• Presidents Day, Monday, February 19 (Beginning in calendar year 2022, compensatory time earned on President’s Day, of any given year, must be applied in the same calendar year that it is earned for the Thanksgiving and Winter Closings)
• Columbus Day, Monday, October 14
• Election Day Tuesday, November 5
• Veterans Day, Monday, November 11
• Martin Luther King Day is no longer eligible for AFT Library personnel to accrue compensatory time since Sprague Library is closed that day.

Additional days of the Thanksgiving and Winter Closings may be covered by exercising provisions of the Statewide Agreement, including work on additional holidays or by applying other appropriate earned leave balances, exclusive of sick leave.

AFT Workday Timekeeping

• Taking the Day Off on Columbus Day, Election Day and Veterans Day: If you take the holiday off and choose to use Vacation during the 2024 Thanksgiving and Winter Closings, do not take any action in Workday (as you will not earn “AFT Holiday Worked” time for the holiday closures).
• Working on Columbus Day, Election Day and Veterans Day: Enter 8.75 hours under “AFT Holiday Accrued.”
• Taking the Day Off After Thanksgiving Day and the Winter Closings: Please enter your scheduled hours for the day as “AFT Holiday Taken,” “Vacation,” or “Absent Without Pay.”

IFPTE: Non-Facilities, Police, Managers, Temporary & Student Workers Workday Timekeeping

Taking the Day Off on Columbus Day, Election Day and Veterans Day

• IFPTE: Non-Facilities: If you take the holiday off, you do not have to take any action in Workday.
• Managers: If you are absent, you must use sick or vacation time balances to account for your day.
• Police: Enter time off as usual.
• Temporary and Student Workers: Do not enter anything in Workday for these days.

Working on Columbus Day, Election Day and Veterans Day

• IFPTE: Non-Facilities: Enter your scheduled hours (7.78 hours for a 35-hour week & 8.89 hours for a 40-hour week) for that day under “Comp Time Accrued @ 1.5.”
• Managers: Do not enter anything in Workday for these days.
• Police: Enter time as usual.
• Temporary and Student Workers: Enter time as usual.

Taking the Day Off After Thanksgiving Day and the Winter Closings

IFPTE: Non-Facilities: For the day after Thanksgiving and Winter Closings, enter your scheduled hours for each day as Vacation, Comp Time Taken or Absent Without Pay.

Managers: Do not enter anything in Workday.

Police: Enter time off as usual.

Temporary and Student Workers: Do not enter anything in Workday for the day after Thanksgiving or the Winter Closings. If you have prior arrangements with your Manager to come in on these days, please enter time as usual.

Questions?

Need help with the above? Please refer to our Workday Learning and Resources Guide: How to Enter Time on Holidays the University Is Open. For further assistance, please contact Workday Support at 973-655-5000 or by email at wccsupport@montclair.edu.

The University will be open on Columbus Day (Monday, October 9), Election Day (Tuesday, November 7) and Veterans Day (Friday, November 10). The University will be closed the day after Thanksgiving (Friday, November 24) and during the four non-holiday workdays between Christmas and New Year’s (December 26, 27, 28 and 29) (referred to as the “Thanksgiving and Winter Closings”). Please Note: Christmas will be observed on Monday, December 25, 2023 and New Year’s will be observed on Monday, January 1, 2024.

CWA

CWA Earning Compensatory Time: CWA members may earn compensatory time to cover the Thanksgiving and Winter Closings. CWA employees assigned a 35-hour workweek may work a modified schedule on any and all of the following three holidays:

• Columbus Day: Monday, October 9
• Election Day: Tuesday, November 7
• Veterans Day: Friday, November 10

CWA employees may apply compensatory and/or earned leave time, except sick leave, to cover the remaining hours during the Thanksgiving and Winter Closings. If employees do not have sufficient compensatory or leave time, they may elect not to be compensated for the days on which the University will be closed.

Hours worked on the aforementioned holidays by CWA permanent part-time employees with at least a 50% time schedule will be entered in Workday as “Comp Time Accrued @ 1.5.”

CWA Workday Timekeeping

• Taking the Day Off on Columbus Day, Election Day and Veterans Day: If you take the holiday off, you do not have to take any action in Workday.
• Working on Columbus Day, Election Day, and Veterans Day: If you work the holiday, enter your scheduled hours (7.78 hours for a 35-hour week and 8.89 hours for a 40-hour week) for the day under “Comp Time Accrued @ 1.5.”
• Taking the Day Off After Thanksgiving Day and the Winter Closings: Enter your scheduled hours for each day as Vacation, Comp Time Taken or Absent Without Pay.

AFT

AFT Earning Holiday Time: AFT Professional Staff employees and Librarians may earn AFT Holiday Time for the Thanksgiving and Winter Closings by working on one or on all of the following holidays:

• Columbus Day: Monday, October 9
• Election Day: Tuesday, November 7
• Veterans Day: Friday, November 10
• Martin Luther King Day (library personnel only) and Presidents Day: Beginning in calendar year 2022, compensatory time earned on Martin Luther King Day (library personnel only) and President’s Day, of any given year, must be applied in the same calendar year that it is earned for the Thanksgiving and Winter Closings.

The additional days of the Thanksgiving and Winter Closings may be covered by exercising provisions of the Statewide Agreement, including work on additional holidays or by applying other appropriate earned leave balances, exclusive of sick leave.

AFT Workday Timekeeping

• Taking the Day Off on Columbus Day, Election Day and Veterans Day: If you take the holiday off and choose to use a Vacation day during the 2023 Thanksgiving and Winter Closings, do not take any action in Workday (as you will not earn “AFT Holiday Worked” time for the holiday closures).
• Working on Columbus Day, Election Day and Veterans Day: Enter seven (7) hours under “AFT Holiday Accrued.”
• Day after Thanksgiving: Please enter your scheduled hours for the day as “Vacation,” “AFT Holiday Taken,” or “Absent Without Pay.” Please Note: If you use “AFT Holiday Taken,” you will need to use one vacation during the December Closing.
• December Closing: If you worked Columbus Day, Veterans Day, Election Day, and Presidents’ Day (Monday, February 20, 2023), please enter seven (7) hours for each day of the December Closing and use “AFT Holiday Taken” as the time entry code. If you did not work the four holidays, please use “Vacation” or “Absent Without Pay.” As a reminder, AFT Library personnel can use compensatory time earned on Martin Luther King Day (Monday, January 16, 2023) during the Winter Closing.

IFPTE: Non-Facilities, Police, Managers, Temporary & Student Workers Workday Timekeeping

Taking the Day Off on Columbus Day, Election Day and Veterans Day

• IFPTE: Non-Facilities: If you take the holiday off, you do not have to take any action in Workday.
• Managers: If you are absent, you must use sick or vacation time balances to account for your day.
• Police: Enter time off as usual.
• Temporary and Student Workers: Do not enter anything in Workday for these days.

Working on Columbus Day, Election Day and Veterans Day

• IFPTE: Non-Facilities: Enter your scheduled hours (7.78 hours for a 35-hour week & 8.89 hours for a 40-hour week) for that day under “Comp Time Accrued @ 1.5.”
• Managers: Do not enter anything in Workday for these days.
• Police: Enter time as usual.
• Temporary and Student Workers: Enter time as usual.

Taking the Day Off After Thanksgiving Day and the Winter Closings

Remember that Monday, December 25, 2023 and Monday, January 1, 2024, are considered paid holidays and no timekeeping entry is needed:

• IFPTE: Non – Facilities: For the day after Thanksgiving and Winter Closings, enter your scheduled hours for each day as Vacation, Comp Time Taken or Absent Without Pay.
• Managers: Do not enter anything in Workday.
• Police: Enter time off as usual.
• Temporary and Student Workers: Do not enter anything in Workday for the day after Thanksgiving or the Winter Closings. If you have prior arrangements with your Manager to come in on these days, please enter time as usual.

Questions?

Need help with the above? Please refer to our Workday Learning and Resources Guide: How to Enter Time on Holidays the University Is Open. For further assistance, please contact Workday Support at 973-655-5000 or by email at wccsupport@montclair.edu.

I am pleased to announce the four-day work week schedule will be implemented for summer 2023 starting the week of Monday, June 5, 2023 and ending the week of Monday, August 7, 2023. Eligible employees will work 8.75 hours per day Monday through Thursday and have Fridays off. The University will be closed on Friday, June 16 in recognition of the Juneteenth holiday and on Tuesday, July 4 for Independence Day. Regular schedules will apply during these holiday weeks.

During summer hours, supervisors and 35-hour per work week employees will mutually agree to work either 7:30 am – 5 pm, or 8 a.m. – 5:30 p.m. schedules during the four-day summer work schedule. During the two holiday weeks, office hours will be 8:30 a.m. – 4:30 p.m.

Juneteenth Holiday Week

In 2020, Governor Murphy signed legislation designating Juneteenth as a State and public holiday in New Jersey and directing that it be observed on the third Friday in June. Employees will work 7 hours per day from Monday, June 12 to Thursday, June 15. The University will be closed on Friday, June 16 and employees will have the day off as a paid holiday. Summer hours will resume on Monday, June 19.

Fourth of July Holiday Week

The University will be closed on Tuesday, July 4 and employees will have the day off as a paid holiday. Employees will work 7 hours per day on Monday, July 3, and Wednesday, July 5 through Friday, July 8. Summer hours will resume on Monday, July 10.

Who Is Eligible?

The Summer Work Week Schedule is for 35-hour per week AFT librarians and professional staff, 35-hour per week CWA member employees and managers. If you have questions regarding your eligibility, please contact your supervisor.

Details are available at these links:

• AFT / Managers
• CWA

Wishing you a happy and healthy summer!

Best regards,
David Vernon
Vice President for Human Resources

Deadline: Friday, December 16
The Division of Human Resources encourages you to prepare for the 2022 tax season by reviewing and updating your personal information in Workday to ensure your information is accurate for purposes of year-end reporting and W-2 distribution. Please take a few minutes to log into to validate the following information.

Home Address (located in the PERSONAL INFORMATION dashboard on your Workday home page).
Legal Name (located in the PERSONAL INFORMATION dashboard on your Workday home page).
Withholding Elections (located in the PAY dashboard on your Workday home page).

W2 Paperless Option in Workday

To avoid waiting for your 2022 W2 to arrive by mail, you can opt to go paperless and receive your W2 electronically via . To opt out of receiving your W2 by mail, please log into Workday to elect the option to go paperless (you will not receive a paper version of the W-2). The deadline to choose the paperless W-2 option for the 2022 tax year is Friday, January 6, 2023. Any paperless elections made after this date may not apply until the following tax year.

How to Go Paperless

Follow this link for instructions on how to go paperless: W-2 Printing Elections or visit the Employee Self-Service section on Workday Quick Guide for HR. If you selected to receive an electronic copy in a prior year, you do not need to make the selection again. However, we do encourage you to review your selection to make sure it is correct.

Advantages of Going Paperless

Faster

• Immediate access to your W-2 form. Once your W-2 is finalized, you will be able to download your form from Workday without delay.
• If you misplace your W-2 and need a copy, you can simply download another W-2 form from Workday.

Safer

• You will minimize the risk of identity theft. The chance of having your sensitive personal information (including your social security number) lost or stolen is increased due to the W-2 being sent through the mail.
• Reduce the amount of human contact associated with mailing your W-2 during the COVID-19 Pandemic.

Greener
You can reduce paper consumption and have a positive environmental impact.

Questions?

For any questions not addressed, please contact Workday Support at: wccsupport@montclair.edu or 973-655-5000, Option 3.

The University will be open on Columbus Day (Monday, October 10), Election Day (Tuesday, November 8) and Veterans Day (Friday, November 11). The University will be closed the day after Thanksgiving (Friday, November 25) and during the four non-holiday workdays between Christmas and New Year’s (December 27, 28, 29 and 30) (referred to as the “Thanksgiving and Winter Closings”). Please Note: Christmas will be observed on Monday, December 26 and New Year’s will be observed on Monday, January 2.

CWA

CWA Earning Compensatory Time: CWA members may earn compensatory time to cover the Thanksgiving and Winter Closings. CWA employees assigned a 35-hour workweek may work a modified schedule on any and all of the following three holidays:

• Columbus Day: Monday, October 10
• Election Day: Tuesday, November 8
• Veterans Day: Friday, November 11

CWA employees may apply compensatory and/or earned leave time, except sick leave, to cover the remaining hours during the Thanksgiving and Winter Closings. If employees do not have sufficient compensatory or leave time, they may elect not to be compensated for the days on which the University will be closed.

Hours worked on the aforementioned holidays by CWA permanent part-time employees with at least a 50% time schedule will be entered in Workday as “Comp Time Accrued @ 1.5.”

CWA Workday Timekeeping

• Taking the Day Off on Columbus Day, Election Day and Veterans Day: If you take the holiday off, you do not have to take any action in Workday.
• Working on Columbus Day, Election Day, and Veterans Day: If you work the holiday, enter your scheduled hours (7.78 hours for a 35-hour week and 8.89 hours for a 40-hour week) for the day under “Comp Time Accrued @ 1.5.”
• Taking the Day Off After Thanksgiving Day and the Winter Closings: Enter your scheduled hours for each day as Vacation, Comp Time Taken or Absent Without Pay.

AFT

AFT Earning Holiday Time: AFT Professional Staff employees and Librarians may earn AFT Holiday Time for the Thanksgiving and Winter Closings by working on one or on all of the following holidays:

• Columbus Day: Monday, October 10
• Election Day: Tuesday, November 8
• Veterans Day: Friday, November 11
• Martin Luther King’s Birthday: Monday, January 16, 2023 (MLK’s birthday applies to AFT Library personnel only).
• Presidents Day: Beginning in calendar year 2022, compensatory time earned on President’s Day, of any given year, must be applied in the same calendar year that it is earned for the Thanksgiving and Winter Closings. However, if you applied President’s Day, Monday, February 21, 2022 to the 2021 Thanksgiving and Winter Closings, you may not apply it to the 2022 Thanksgiving and Winter Closings.

The additional days of the Thanksgiving and Winter Closings may be covered by exercising provisions of the Statewide Agreement, including work on additional holidays or by applying other appropriate earned leave balances, exclusive of sick leave.

AFT Workday Timekeeping

• Taking the Day Off on Columbus Day, Election Day and Veterans Day: If you take the holiday off and choose to use a Vacation day during the 2022 Thanksgiving and Winter Closings, do not take any action in Workday (as you will not earn “AFT Holiday Worked” time for the holiday closures).
• Working on Columbus Day, Election Day and Veterans Day: Enter seven (7) hours under “AFT Holiday Accrued.”
• Day after Thanksgiving: Please enter your scheduled hours for the day as “Vacation,” “AFT Holiday Taken,” or “Absent Without Pay.” Please Note: If you use “AFT Holiday Taken,” you will need to use one vacation during the December Closing.
• December Closing: If you worked Columbus Day, Veterans Day, Election Day, and are using Presidents’ Day (February 21, 2022), please enter seven (7) hours for each day of the December Closing and use “AFT Holiday Taken” as the time entry code. If you did not work the four holidays, please use “Vacation” or “Absent Without Pay.” As a reminder, AFT Library personnel can work on Martin Luther King’s Birthday to earn AFT Holiday Time for the December Closing.

IFPTE, Police, Managers, Temporary & Student Workers Workday Timekeeping

Taking the Day Off on Columbus Day, Election Day and Veterans Day

• IFPTE: non-Kronos: If you take the holiday off, you do not have to take any action in Workday.
• Managers: If you are absent, you must use sick or vacation time balances to account for your day.
• Police: Enter time off as usual.
• Temporary and Student workers: Do not enter anything in Workday for these days.

Working on Columbus Day, Election Day and Veterans Day

• IFPTE: non-Kronos: Enter your scheduled hours (7.78 hours for a 35-hour week & 8.89 hours for a 40-hour week) for that day under “Comp Time Accrued @ 1.5.”
• Managers: Do not enter anything in Workday for these days.
• Police: Enter time as usual.
• Temporary and Student workers: Enter time as usual.

Taking the Day Off After Thanksgiving Day and the Winter Closings

Remember that Monday, December 26, 2022 and Monday, January 2, 2023, are considered paid holidays and no timekeeping entry is needed:

• IFPTE: non-Kronos: For the day after Thanksgiving and Winter Closings, enter your scheduled hours for each day as Vacation, Comp Time Taken or Absent Without Pay.
• Managers: Do not enter anything in Workday.
• Police: Enter time off as usual.
• Temporary and Student workers: Do not enter anything in Workday for the day after Thanksgiving or the Winter Closings. If you have prior arrangements with your Manager to come in on these days, please enter time as usual.

Questions?

Need help with the above? Please refer to our Workday Learning and Resources Guide: How to Enter Time on Holidays the University Is Open. For further assistance, please contact Workday Support at 973-655-5000 or by email at wccsupport@montclair.edu.

I am pleased to announce the four-day work week schedule will be implemented for summer 2022 starting the week of June 6, 2022 and ending the week of August 8, 2022. Eligible employees will work 8.75 hours per day Monday through Thursday and have Fridays off. The University will be closed on Friday, June 17, in recognition of the Juneteenth holiday and on Monday, July 4, for Independence Day. Regular schedules will apply during these holiday weeks.

During summer hours, supervisors and 35-hour per work week employees will mutually agree to work either 7:30 a.m. – 5 p.m., or 8 a.m. – 5:30 p.m. schedules during the four-day summer work schedule. During the two holiday weeks, office hours will be 8:30 a.m. – 4:30 p.m.

Juneteenth Holiday Week

In 2020, Governor Murphy signed legislation designating Juneteenth as a State and public holiday in New Jersey and directing that it be observed on the third Friday in June. Employees will work 7 hours per day from Monday, June 13 to Thursday, June 16. The University will be closed on Friday, June 17 and employees will have the day off as a paid holiday. Summer hours will resume on Monday, June 20.

Fourth of July Holiday Week

The University will be closed on Monday, July 4 and employees will have the day off as a paid holiday. Employees will work 7 hours per day from Tuesday, July 5 through Friday, July 8. Summer hours will resume on Monday, July 11.

Who Is Eligible?

The Summer Work Week Schedule is for 35-hour per week AFT librarians and professional staff, 35-hour per week CWA member employees and managers. If you have questions regarding your eligibility, please contact your supervisor.

Details are available at these links:

• AFT / (Also Applies to Managers)
• CWA

Wishing you a happy and healthy summer!

Best regards,
David Vernon
Vice President for Human Resources

To avoid waiting for your 2021 W2 to arrive by mail, you can opt to go paperless and receive your W2 electronically via Workday. To opt out of receiving your W2 by mail, please log into to elect the option to go paperless (you will not receive a paper version of the W-2). The deadline to choose the paperless W-2 option for the 2021 tax year is Friday, January 7, 2022. Any paperless elections made after this date may not apply until the following tax year.

How to Go Paperless

Follow this link for instructions on how to go paperless: W-2 Printing Elections or visit the Employee Self-Service section on Workday HR Resources website. If you selected to receive an electronic copy in a prior year, you do not need to make the selection again. However, we do encourage you to review your selection to make sure it is correct.

Advantages of Going Paperless

Faster

• Immediate access to your W-2 form. Once your W-2 is finalized, you will be able to download your form from Workday without delay.
• If you misplace your W-2 and need a copy, you can simply download another W-2 form from Workday.

Safer

• You will minimize the risk of identity theft. The chance of having your sensitive personal information (including your social security number) lost or stolen is increased due to the W-2 being sent through the mail.
• Reduce the amount of human contact associated with mailing your W-2 during the COVID-19 Pandemic.

Greener

You can reduce paper consumption and have a positive environmental impact.

Reviewing & Updating Personal Information in Workday

Deadline: Friday, December 17, 2021

Please review and update your personal information in to ensure your information is accurate for purposes of year-end reporting and W-2 distribution. Please take a few minutes to log into Workday to validate the following information.

• Home Address (located in the PERSONAL INFORMATION dashboard on your Workday home page)
• Legal Name (located in the PERSONAL INFORMATION dashboard on your Workday home page)
• Withholding Elections (located in the PAY dashboard on your Workday home page)

Questions?

For any other questions not addressed, please contact Workday Support at: wccsupport@montclair.edu or 973-655-5000, Option 3.