The Division of Information Technology provides experienced Audio-Visual (AV) support for on-campus events by request. Our trained AV Special Events staff ensure that your event technology is set up, tested, and supported so your program runs smoothly. Please Note:\u00a0 This request is for events and not classroom assistance or for delivery of equipment.<\/p>\n
Please note:<\/strong> This request process is designated for event support only<\/strong> and does not<\/strong> cover classroom assistance or equipment drop-off services.<\/p>\n Typical support may include:<\/p>\n Requests should be submitted\u00a07 to 10 business days before<\/strong> the event date. Submissions made with less notice may not be approved due to staff availability.<\/span><\/p>\n Currently, AV staffing costs for University-sponsored events are centrally funded<\/strong> and do not result in direct charges to the requesting department.<\/p>\n However, funding is limited and dependent on responsible use. To ensure fairness:<\/p>\n Scheduled AV staff must be utilized<\/strong> if assigned.<\/p>\n<\/li>\n If staff are scheduled and not used or canceled late, the requesting group will be charged<\/strong> (see Charge Policies).<\/p>\n<\/li>\n Funding coverage is reviewed annually and is subject to change<\/strong>.<\/p>\n<\/li>\n<\/ul>\n For external organizations and non-University events, standard hourly rates apply:<\/p>\n Minimum staffing requirement: 2 hours<\/strong>, which includes 1 hour of setup and 1 hour of breakdown.<\/strong><\/p>\n A dress rehearsal is strongly encouraged<\/strong> and may be required depending on the complexity of the event.<\/p>\n<\/div><\/div>\n To ensure responsible scheduling and to prevent resource waste, the following charges will be applied:<\/p>\n Examples include:<\/p>\n Event ends early without prior notification<\/p>\n<\/li>\n Event proceeds without using the assigned technician<\/p>\n<\/li>\n Requester tells staff to \u201chang out\u201d with no responsibilities<\/p>\n<\/li>\n<\/ul>\n If staff are scheduled, they must be actively engaged<\/strong> in event support.<\/p>\n<\/div><\/div>\n
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\n \nGroup<\/th>\n Hourly Rate<\/th>\n<\/tr>\n<\/thead>\n \n MSU Community<\/td>\n $18\/hour<\/td>\n<\/tr>\n \n Non-Profit Organizations<\/td>\n $23\/hour<\/td>\n<\/tr>\n \n For-Profit Organizations<\/td>\n $27\/hour<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n \n\n
\n \nSituation<\/th>\n Charges Applied When\u2026<\/th>\n<\/tr>\n<\/thead>\n \n Cancellation with less than 48 hours notice<\/strong><\/td>\n Applicable event staffing cost will be charged<\/td>\n<\/tr>\n \n Host or group does not show<\/strong> for the event<\/td>\n Applicable event staffing cost will be charged<\/td>\n<\/tr>\n \n AV staff are scheduled but not used<\/strong> at the event<\/td>\n Applicable event staffing cost will be charged<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n \n
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