{"id":3451,"date":"2023-01-17T11:00:44","date_gmt":"2023-01-17T16:00:44","guid":{"rendered":"https:\/\/www.montclair.edu\/provost\/?page_id=3451"},"modified":"2026-01-30T13:56:04","modified_gmt":"2026-01-30T18:56:04","slug":"course-evaluations","status":"publish","type":"page","link":"https:\/\/www.montclair.edu\/provost\/office-of-institutional-research-and-effectiveness\/course-evaluations\/","title":{"rendered":"Course Evaluations"},"content":{"rendered":"<p><span style=\"font-weight: 400\">As part of Montclair\u2019s effort to continuously improve, the Office of Institutional Research and Effectiveness (OIRE) administers <\/span><span style=\"font-weight: 400\"><em>optional<\/em> <\/span><span style=\"font-weight: 400\">and <\/span><span style=\"font-weight: 400\"><em>anonymous<\/em> <\/span><span style=\"font-weight: 400\">course surveys to our students.\u00a0<\/span><\/p>\n<p><strong>Which courses do you normally survey?<\/strong><br \/>\nBy default, we survey courses that meet one of the following criteria:<\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Course is Full-Term (14-week) and taught in the Fall or Spring semester<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Course is designated as ONP (online-program)<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Course is taught by a Tenure-Track Faculty Member or a Teaching Faculty Member<\/span><\/li>\n<\/ul>\n<p>Any course that does not meet one of the above criteria must be requested by your department. If you want to request a survey for one of your courses, please contact <a href=\"mailto:course-survey@montclair.edu\">course-survey@montclair.edu<\/a> at least one month before your course is scheduled to end. We run requested surveys at our discretion, and we cannot accommodate projects requested after this deadline.<\/p>\n<p><strong>When are course surveys administered?<br \/>\n<\/strong><span style=\"font-weight: 400\">OIRE begins preparing survey projects two months before surveys open.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Course surveys open approximately one to two weeks before the last day of class, and close a couple of days after classes end. Faculty get access to their survey results approximately one week after surveys close, after final grades have been posted.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">Students, instructors, and administrators will receive an email from <a href=\"mailto:course-survey@montclair.edu\">course-survey@montclair.edu<\/a> one week prior to surveys opening.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Emails with \u201cInstructor Notice\u201d in the subject notify instructors that the course they teach is scheduled for survey.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Emails with \u201cAdministrator Notice\u201d in the subject notify department and college administrators that one or more of the courses in their unit are scheduled for survey.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">The timeline for course surveys in academic year 2025-26 is below:\u00a0<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><strong>Academic Term<\/strong><\/td>\n<td><strong>Academic Session<\/strong><\/td>\n<td><strong>Course surveys open<\/strong><\/td>\n<td><strong>Course surveys close<\/strong><\/td>\n<td><strong>Results released<\/strong><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400\">Fall 2025<\/span><\/td>\n<td><span style=\"font-weight: 400\">Session A<br \/>\n<\/span><span style=\"font-weight: 400\">(14 Week)<\/span><\/td>\n<td><span style=\"font-weight: 400\">Monday,<br \/>\n<\/span><span style=\"font-weight: 400\">December 1, 2025<\/span><\/td>\n<td><span style=\"font-weight: 400\">Monday,<br \/>\n<\/span><span style=\"font-weight: 400\">December 22, 2025<\/span><\/td>\n<td><span style=\"font-weight: 400\">Monday,<br \/>\n<\/span><span style=\"font-weight: 400\">December 29, 2025<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400\">Fall 2025<\/span><\/td>\n<td><span style=\"font-weight: 400\">Session B<br \/>\n<\/span><span style=\"font-weight: 400\">(7 Week)<\/span><\/td>\n<td><span style=\"font-weight: 400\">Monday,<br \/>\n<span style=\"font-weight: 400\">October 13, 2025<\/span><\/span><\/td>\n<td><span style=\"font-weight: 400\">Monday, <\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><span style=\"font-weight: 400\">October 20, 2025<\/span><\/td>\n<td><span style=\"font-weight: 400\">Monday,<\/span><span style=\"font-weight: 400\"><br \/>\n<\/span><span style=\"font-weight: 400\">October 27, 2025<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400\">Fall 2025<\/span><\/td>\n<td><span style=\"font-weight: 400\">Session C<br \/>\n<\/span><span style=\"font-weight: 400\">(7 Week)<\/span><\/td>\n<td><span style=\"font-weight: 400\">Wednesday,<br \/>\n<\/span><span style=\"font-weight: 400\">December 10, 2025<\/span><\/td>\n<td><span style=\"font-weight: 400\">Friday,<br \/>\n<\/span><span style=\"font-weight: 400\">December 19, 2025<\/span><\/td>\n<td><span style=\"font-weight: 400\">Monday,<br \/>\n<\/span><span style=\"font-weight: 400\">December 29, 2025<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400\">Winter 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">Session A<br \/>\n<\/span><span style=\"font-weight: 400\">(Full Term)<\/span><\/td>\n<td><span style=\"font-weight: 400\">Wednesday,<br \/>\n<\/span><span style=\"font-weight: 400\">January 7, 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">Friday,<br \/>\n<\/span><span style=\"font-weight: 400\">January 16, 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">Thursday,<br \/>\n<\/span><span style=\"font-weight: 400\">January 23, 2026<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400\">Spring 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">Session A<br \/>\n<\/span><span style=\"font-weight: 400\">(Full Term)<\/span><\/td>\n<td><span style=\"font-weight: 400\">Wednesday,<br \/>\n<\/span><span style=\"font-weight: 400\">April 15, 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">Friday,<br \/>\n<\/span><span style=\"font-weight: 400\">May 8, 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">Monday,<br \/>\n<\/span><span style=\"font-weight: 400\">May 18, 2026<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400\">Spring 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">Session B<br \/>\n<\/span><span style=\"font-weight: 400\">(7 Week)<\/span><\/td>\n<td><span style=\"font-weight: 400\">Friday,<br \/>\n<\/span><span style=\"font-weight: 400\">February 27, 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">Monday,<br \/>\n<\/span><span style=\"font-weight: 400\">March 9, 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">Monday,<br \/>\n<\/span><span style=\"font-weight: 400\">March 16, 2026<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400\">Spring 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">Session C<br \/>\n<\/span><span style=\"font-weight: 400\">(7 Week)<\/span><\/td>\n<td><span style=\"font-weight: 400\">Monday,<br \/>\n<\/span><span style=\"font-weight: 400\">April 27, 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">Wednesday,<br \/>\n<\/span><span style=\"font-weight: 400\">May 6, 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">Wednesday,<br \/>\n<\/span><span style=\"font-weight: 400\">May 13, 2026<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400\">Summer 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">TBD<\/span><\/td>\n<td><\/td>\n<td><\/td>\n<td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><strong>What survey is being administered?<br \/>\n<\/strong><span style=\"font-weight: 400\">Each college and\/or department uses their own survey. You can find out which survey(s) are being administered for your course(s) by searching through our<\/span> <strong><a rel=\"noopener\" href=\"https:\/\/lookerstudio.google.com\/reporting\/a909513d-5f1b-412d-a314-1ac0dc0f377f\/page\/PLHbD\" target=\"_blank\">Course Survey inventory<\/a>. <\/strong><em>Note: you must have Montclair credentials to log in to our inventory.<\/em><\/p>\n<p><strong>How are results used?<br \/>\n<\/strong><span style=\"font-weight: 400\">Course survey results are used to improve curriculum and instruction at Montclair. Instructors use survey results to enhance their teaching and improve classroom experiences. Administrators take survey results into consideration when making departmental decisions regarding reappointment and promotion.<\/span><br \/>\n_______________________________________________________________________________________________________<br \/>\n<div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Information for Students<\/div><div class=\"prpl-drawer-content\"><br \/>\n<strong>Where can I find my course surveys?<br \/>\n<\/strong><span style=\"font-weight: 400\">Surveys are administered online using the Watermark Course Evaluations and Surveys platform, which is integrated with Canvas (CES &#8211; formerly EvaluationKIT). You will receive emails from <\/span><a href=\"mailto:course-survey@montclair.edu\"><span style=\"font-weight: 400\">course-survey@montclair.edu<\/span><\/a><span style=\"font-weight: 400\"> with direct links to your surveys, as well as a pop-up message in Canvas.\u00a0<\/span>\n<p><strong>Some of my courses do not have a survey. Why?<br \/>\n<\/strong><span style=\"font-weight: 400\">Not every course will get surveyed. Per contract, tenured faculty may choose to opt out of course surveys for the fall and\/or spring terms. Likewise, we will not ask you to give us feedback if you are the only student enrolled in your course. You may email <\/span><a href=\"mailto:course-survey@montclair.edu\"><span style=\"font-weight: 400\">course-survey@montclair.edu<\/span><\/a><span style=\"font-weight: 400\"> to find out why your course is not being surveyed.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">We encourage you to give your feedback to your Department Chair when you are unable to give feedback via survey.<\/span><\/p>\n<p><strong>I made a mistake on the survey after I submitted. Can I fix it?<br \/>\n<\/strong><span style=\"font-weight: 400\">If the survey period has not ended, you can email <\/span><a href=\"mailto:course-survey@montclair.edu\"><span style=\"font-weight: 400\">course-survey@montclair.edu<\/span><\/a><span style=\"font-weight: 400\"> and we will reset your survey for you. However, if the survey period has ended, we cannot reopen your survey.\u00a0<\/span><\/p>\n<p><strong>I forgot to submit my survey before the survey window closed. Can you reopen it?<br \/>\n<\/strong><span style=\"font-weight: 400\">Unfortunately we cannot reopen surveys once the survey window closes. We encourage you to give your feedback to your Department Chair when you are unable to give feedback via survey.\u00a0<\/span><\/p>\n<p><strong>Will my professor know which survey is mine?<br \/>\n<\/strong><span style=\"font-weight: 400\">We have policies in place to ensure your responses remain anonymous:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">We do not survey courses in which only one student is enrolled.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Instructors get their survey reports after the semester is over and final grades have been posted.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Reports are de-identified.\u00a0<\/span><\/li>\n<\/ul>\n<p><strong>What happens if I don\u2019t submit a survey?<br \/>\n<\/strong><span style=\"font-weight: 400\">Survey participation is optional but highly encouraged. If you do not submit a survey, we will not be able to use your feedback to improve the course experience for students in the future. Your final grade, ability to receive credit for your course(s), and\/or ability to register for next semester <\/span><em><strong>will not<\/strong><\/em><span style=\"font-weight: 400\"> be impacted.<\/span><\/p>\n<\/div><\/div><br \/>\n<div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Information for Instructors<\/div><div class=\"prpl-drawer-content\"><br \/>\n<strong>What courses are surveyed by default?<\/strong><br \/>\n<span style=\"font-weight: 400\">Courses are evaluated by default if they meet at least one of the following criteria:<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Course is Full-Term (14-week) and taught in the Fall or Spring semester<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Course is designated as ONP (online-program)<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Course is taught by a Tenure-Track Faculty Member or a Teaching Faculty Member<\/span><\/li>\n<\/ul>\n<p><strong>Is any course exempt from being surveyed?<br \/>\n<\/strong><span style=\"font-weight: 400\">Not every course will get surveyed. Per contract, tenured faculty may choose to opt out of course surveys for the spring and\/or fall terms. <\/span><em>Please note that this does not apply to courses in an online program (ONP) and summer courses.<\/em><span style=\"font-weight: 400\"> Likewise, to preserve anonymity, we do not survey courses where only one student is enrolled.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">In these cases, we encourage students to provide any feedback they have to their Department Chair.\u00a0<\/span><\/p>\n<p><strong>How do I opt out?<br \/>\n<\/strong><span style=\"font-weight: 400\">Only Tenured Faculty are able to opt out of course surveys. Tenured Faculty may opt out by responding to the opt out surveys administered each Fall &amp; Spring term. <\/span><em><span style=\"font-weight: 400\">No response is considered consent to survey.<\/span><\/em><\/p>\n<p><span style=\"font-weight: 400\">Faculty that have answered the opt out survey but want to make a change to their status may email <\/span><a href=\"mailto:course-survey@montclair.edu\"><span style=\"font-weight: 400\">course-survey@montclair.edu<\/span><\/a><span style=\"font-weight: 400\"> for help.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">If you intend to initiate personnel activity that may require survey data, please be mindful of this decision before electing to opt out. Also note that opt outs do not apply to courses within an online program (ONP) or any courses taught during the summer.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><\/td>\n<td><strong>Opt out survey opens<\/strong><\/td>\n<td><strong>Opt out survey closes<\/strong><\/td>\n<\/tr>\n<tr>\n<td><strong>Fall 2025<\/strong><\/td>\n<td><span style=\"font-weight: 400\">Monday,<\/span><br \/>\n<span style=\"font-weight: 400\">September 22, 2025<\/span><\/td>\n<td><span style=\"font-weight: 400\">Friday,<\/span><br \/>\n<span style=\"font-weight: 400\">November 14, 2025<\/span><\/td>\n<\/tr>\n<tr>\n<td><strong>Spring 2026<\/strong><\/td>\n<td><span style=\"font-weight: 400\">Monday,<\/span><br \/>\n<span style=\"font-weight: 400\">February 2, 2026<\/span><\/td>\n<td><span style=\"font-weight: 400\">Friday,<\/span><br \/>\n<span style=\"font-weight: 400\">March 27, 2026<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><strong>When will I get my survey results?<br \/>\n<\/strong><span style=\"font-weight: 400\">Survey results are available after the semester is over and final grades have been posted, generally one to two weeks after the survey period ends. You will receive an email from <\/span><a href=\"mailto:course-survey@montclair.edu\"><span style=\"font-weight: 400\">course-survey@montclair.edu<\/span><\/a><span style=\"font-weight: 400\"> when your results are ready to download.\u00a0<\/span><\/p>\n<p><strong>Where can I download my survey results?<br \/>\n<\/strong><span style=\"font-weight: 400\">Our <a href=\"https:\/\/irdata.montclair.edu\/institutionalresearch\/WatermarkEK\/Instructor - Navigate CES.pdf\">walkthrough with screenshots<\/a> provides detailed instructions on how to get your results from Watermark Course Evaluations and Surveys (CES, formerly EvaluationKIT). In general:\u00a0<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Navigate to <\/span><a href=\"https:\/\/montclair.instructure.com\/\"><span style=\"font-weight: 400\">Canvas<\/span><\/a><span style=\"font-weight: 400\">: https:\/\/montclair.instructure.com\/<\/span><\/li>\n<li style=\"font-weight: 400\">Click the<strong> \u201cAccount<\/strong><span style=\"font-weight: 400\"><strong>\u201d<\/strong> icon on the top left of your screen<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Click the <strong>\u201c<\/strong><\/span><strong>Course Evaluations<\/strong><span style=\"font-weight: 400\"><strong>\u201d<\/strong> link (formerly \u201cEvaluationKIT User\u201d) within your \u201cAccount\u201d panel<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Confirm that you are viewing your \u201cInstructor\u201d page on the top right of your screen, next to your name. If you see the word \u201cStudent\u201d, switch to your \u201cInstructor\u201d page using the drop-down menu.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Since each department and\/or college uses a different survey, you may have multiple projects to review. Click one of the project name links inside the Project Results section of your landing page to start.\u00a0<\/span>\n<ol>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">This will take you to a page with links to download your reports. You will see a row for each course surveyed in the project.\u00a0<\/span>\n<ol>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Clicking <strong>&#8220;View&#8221;<\/strong> after each course will allow you to download a report based on that course specifically. You will have the option to download a:<\/span>\n<ol>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">&#8220;PDF&#8221; report: a summary of close-ended questions only<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">&#8220;PDF + Text&#8221; report: summary data and the comments you received on open-ended questions<\/span><\/li>\n<\/ol>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Selecting multiple courses and clicking \u201cBatch Report\u201d will allow you to download results for multiple courses at a time. Batch reports take some time to compile, so you will receive an email from CES when your batch report is ready to download.<\/span><\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p><span style=\"font-weight: 400\">If your Watermark landing page displays the message \u201cno active surveys,\u201d it is possible that you are viewing your \u201cStudent\u201d page. Try toggling to your \u201cInstructor\u201d view using the link on the top right of your screen, next to your name.<\/span><\/p>\n<p><span style=\"font-weight: 400\">If you receive a pop-up message that says \u201cNo Results Found\u201d when attempting to download results this is not an error message. This message is an indication that there are no responses recorded for the evaluation and therefore there are no results to download.<\/span><\/p>\n<p><span style=\"font-weight: 400\">If you have difficulty accessing your survey results, please contact us at <\/span><a href=\"mailto:course-survey@montclair.edu\"><span style=\"font-weight: 400\">course-survey@montclair.edu<\/span><\/a><span style=\"font-weight: 400\">.\u00a0<\/span><\/p>\n<p><strong>How long will my results be available in CES?<br \/>\n<\/strong><span style=\"font-weight: 400\">Active Montclair employees will be able to access their survey results for at least 5 years after survey administration. Former employees lose access to CES once they separate from Montclair. It is recommended that departing staff save a copy of their survey results before they officially leave their position.<\/span><\/p>\n<p><strong>I should be associated with a course survey and I am not, or I am associated with a course survey and I should not be. How do we fix this?<br \/>\n<\/strong><span style=\"font-weight: 400\">Instructors are automatically associated with their courses based on course configurations in Canvas and Banner. In most cases, we only include primary instructors on a survey (as designated in Banner). Once projects are prepared, we do not make changes to instructor and\/or course enrollments unless specifically requested by an instructor and\/or department.<\/span><\/p>\n<p><span style=\"font-weight: 400\">If you are one of many instructors and you want added to a survey:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Confirm with your department that you are an instructor for that course in Banner.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Reach out to <\/span><a href=\"mailto:course-survey@montclair.edu\"><span style=\"font-weight: 400\">course-survey@montclair.edu<\/span><\/a><span style=\"font-weight: 400\">, cc\u2019ing your Department Chair, so we can add you to that survey. <\/span><em><span style=\"font-weight: 400\">We will not add instructors to a survey until they are considered an instructor in Banner.\u00a0<\/span><\/em><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">If you are the only instructor and you need to be added to a course survey:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Confirm with your department that you are considered the primary instructor in Banner. <\/span><strong>If you are not, your department will need to fix that information in Banner before any changes can be made.<\/strong><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Reach out to <\/span><a href=\"mailto:course-survey@montclair.edu\"><span style=\"font-weight: 400\">course-survey@montclair.edu<\/span><\/a><span style=\"font-weight: 400\">, cc\u2019ing your Department Chair, and we will swap instructors for that survey. <\/span><em><span style=\"font-weight: 400\">We will not add instructors to a survey until they are an instructor in Banner, and we will not remove the primary instructor from a survey.\u00a0<\/span><\/em><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">If you need to be removed from a course survey because you do not teach that course:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Confirm with your department that you are not the primary instructor in Banner. <\/span><strong>If you are, your department will need to change that record in Banner before we can update Watermark CES.<\/strong><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Reach out to <\/span><a href=\"mailto:course-survey@montclair.edu\"><span style=\"font-weight: 400\">course-survey@montclair.edu<\/span><\/a><span style=\"font-weight: 400\">, cc\u2019ing your Department Chair, and we will swap instructors for that survey. <\/span><em><span style=\"font-weight: 400\">We will not remove the primary instructor from a survey.\u00a0<\/span><\/em><\/li>\n<\/ul>\n<p><strong>How can I help increase participation rates?<br \/>\n<\/strong><span style=\"font-weight: 400\">High participation rates increase the value of survey results. Faculty and instructors can support participation by:\u00a0<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Providing time in-class to complete surveys where possible.\u00a0<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">For example, give students 10 minutes in the beginning or middle of class to fill out their surveys while you are out of the room.\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Reinforcing for students why surveys are important to you and your colleagues.\u00a0<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">For example, tell students that you read them and learn from their feedback, which helps you improve your course for future students.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Reminding students to look out for an email from <\/span><a href=\"mailto:course-survey@montclair.edu\"><span style=\"font-weight: 400\">course-survey@montclair.edu<\/span><\/a><span style=\"font-weight: 400\"> with the subject \u201cCourse Surveys Open\u201d<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400\">Students cannot be required to complete course surveys, so incentives like extra credit, participation points, and\/or assignment credit is not permitted. Likewise, students should not be asked to share proof of survey completion with anyone.\u00a0<\/span><\/p>\n<p><strong>What guidance is available to me on utilizing my survey results?<br \/>\n<\/strong><span style=\"font-weight: 400\">We recommend contacting your Department Chair for guidance on integrating student feedback into your curriculum. Likewise, the Office for Faculty Excellence is available to help you find ways to <\/span><a href=\"https:\/\/www.montclair.edu\/faculty-excellence\/teaching-resources\/reflective-practice\/collect-information-about-your-teaching\/?\"><span style=\"font-weight: 400\">utilize your survey results<\/span><\/a><span style=\"font-weight: 400\">. You may review the content on their website and\/or <\/span><a href=\"https:\/\/montclair-faculty-excellence.libcal.com\/appointments#s-lc-public-pt\"><span style=\"font-weight: 400\">make an appointment<\/span><\/a><span style=\"font-weight: 400\"> with a faculty developer.\u00a0<\/span><\/p>\n<\/div><\/div><br \/>\n<div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Information for Administrators<\/div><div class=\"prpl-drawer-content\"><br \/>\n<strong>Is any course exempt from survey?<br \/>\n<\/strong><span style=\"font-weight: 400\">Not every course will get surveyed. Per contract, tenured faculty may choose to opt out of course surveys for the fall and\/or spring terms. <\/span><em><span style=\"font-weight: 400\">Please note that this does not apply to courses in an online program (ONP) and courses taught during the summer.<\/span><\/em><span style=\"font-weight: 400\"> Likewise, to preserve anonymity, we do not survey courses where only one student is enrolled.\u00a0<\/span>\n<p><span style=\"font-weight: 400\">You may contact <\/span><a href=\"mailto:course-survey@montclair.edu\"><span style=\"font-weight: 400\">course-survey@montclair.edu<\/span><\/a><span style=\"font-weight: 400\"> to verify which of your courses will be surveyed.\u00a0<\/span><\/p>\n<p><strong>When will I get my survey results?<br \/>\n<\/strong><span style=\"font-weight: 400\">Survey results are available after the semester is over and final grades have been posted. This tends to be one to two weeks after the survey period ends. You will receive an email from <\/span><a href=\"mailto:course-survey@montclair.edu\"><span style=\"font-weight: 400\">course-survey@montclair.edu<\/span><\/a><span style=\"font-weight: 400\"> when your results are ready to download.\u00a0<\/span><\/p>\n<p><strong>Where can I download my survey results?<br \/>\n<\/strong><span style=\"font-weight: 400\">Our <a href=\"https:\/\/irdata.montclair.edu\/institutionalresearch\/WatermarkEK\/Administrator - Navigate CES.pdf\">walkthrough with screenshots<\/a> provides detailed instructions on how to get your results from Watermark Course Evaluations and Surveys (CES, formerly EvaluationKIT). In general:\u00a0<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Navigate to Canvas: <\/span><a href=\"https:\/\/montclair.instructure.com\/\"><span style=\"font-weight: 400\">https:\/\/montclair.instructure.com\/<\/span><\/a><\/li>\n<li style=\"font-weight: 400\">Click the <strong>\u201cAccount\u201d<\/strong> icon on the top left of your screen<\/li>\n<li style=\"font-weight: 400\">Click the <strong>\u201cCourse Evaluations\u201d<\/strong> link (formerly \u201cEvaluationKIT User\u201d) within your \u201cAccount\u201d panel<\/li>\n<li style=\"font-weight: 400\">Confirm that you are viewing your \u201cAdministrator\u201d page on the top right of your screen. If you see the words \u201cStudent\u201d or \u201cInstructor\u201d, switch to your \u201cAdministrator\u201d page using the drop-down menu.<\/li>\n<li style=\"font-weight: 400\">Click the <strong>\u201c[ProjectName]\u201d<\/strong> link inside the Project Results section of your landing page\n<ol>\n<li style=\"font-weight: 400\">Select <strong>\u201cBy Course Section\u201d<\/strong> to sort results by course<\/li>\n<li style=\"font-weight: 400\">Select <strong>\u201cBy Instructor\u201d<\/strong> to sort results by instructor<\/li>\n<\/ol>\n<\/li>\n<li style=\"font-weight: 400\">Clicking <strong>&#8220;View&#8221;<\/strong> after each course will allow you to download a report for that course specifically. You will have the option to download a:\n<ol>\n<li style=\"font-weight: 400\">&#8220;Detailed Report\u201d: closed-ended response summaries displayed as bar charts<\/li>\n<li style=\"font-weight: 400\">&#8220;Detailed Report + Comments\u201d: closed-ended bar charts and the comments received on open-ended questions<\/li>\n<li style=\"font-weight: 400\">\u201cShort Report\u201d: closed-ended responses displayed in a contingency table<\/li>\n<li style=\"font-weight: 400\">\u201cShort Report + Comments\u201d: closed-ended contingency tables and the comments received on open-ended questions<\/li>\n<li style=\"font-weight: 400\">\u201cRaw Data\u201d: de-identified survey results exported to Excel.<\/li>\n<\/ol>\n<\/li>\n<li style=\"font-weight: 400\">Selecting multiple courses and clicking \u201cBatch Report<span style=\"font-weight: 400\">\u201d will allow you to download results for multiple courses at a time. Batch reports take some time to compile, so you will receive an email from CES when your batch report is ready to download.\u00a0<\/span><\/li>\n<\/ol>\n<p><strong>I work across multiple colleges\/departments and\/or with courses with various end dates. How do I know which courses are in which projects?<br \/>\n<\/strong><span style=\"font-weight: 400\">Courses are grouped into projects based on term, college\/department, and course end date. For example, survey results from a Fall 2023 History course that ends on 12\/17\/2023 will be in the \u201c202340 HIST Ending 12\/17\/23\u201d project. Please note that, unless specifically requested, we do not survey courses with non-traditional terms or summer courses.\u00a0<\/span><\/p>\n<p><strong>How long will results be available in CES?<br \/>\n<\/strong><span style=\"font-weight: 400\">Survey results are available for at least 5 years.<\/span><br \/>\n<\/p><\/div><\/div>\n<p><div class=\"contact-info\"><div class=\"contact-info-header\"><span>Contact Office of Institutional Research &amp; Effectiveness<\/span><\/div><div class=\"contact-info-body\"><dl><div class=\"contact-info-group\"><dt>Email:<\/dt><dd><a href=\"mailto:course-survey@mail.montclair.edu\">course-survey@mail.montclair.edu<\/a><\/dd><\/div><\/dl><\/div><\/div><br \/>\n<p><em>Last Modified: Friday, January 30, 2026 1:56 pm<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As part of Montclair\u2019s effort to continuously improve, the Office of Institutional Research and Effectiveness (OIRE) administers optional and anonymous course surveys to our students.\u00a0 Which courses do you normally survey? By default, we survey courses that meet one of the following criteria: Course is Full-Term (14-week) and taught in the Fall or Spring semester [&hellip;]<\/p>\n","protected":false},"author":113,"featured_media":3476,"parent":2977,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":{"inline_featured_image":false,"footnotes":""},"class_list":["post-3451","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/www.montclair.edu\/provost\/wp-json\/wp\/v2\/pages\/3451","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.montclair.edu\/provost\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.montclair.edu\/provost\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/provost\/wp-json\/wp\/v2\/users\/113"}],"replies":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/provost\/wp-json\/wp\/v2\/comments?post=3451"}],"version-history":[{"count":56,"href":"https:\/\/www.montclair.edu\/provost\/wp-json\/wp\/v2\/pages\/3451\/revisions"}],"predecessor-version":[{"id":4941,"href":"https:\/\/www.montclair.edu\/provost\/wp-json\/wp\/v2\/pages\/3451\/revisions\/4941"}],"up":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/provost\/wp-json\/wp\/v2\/pages\/2977"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/provost\/wp-json\/wp\/v2\/media\/3476"}],"wp:attachment":[{"href":"https:\/\/www.montclair.edu\/provost\/wp-json\/wp\/v2\/media?parent=3451"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}