{"id":20783,"date":"2021-08-19T09:15:08","date_gmt":"2021-08-19T13:15:08","guid":{"rendered":"http:\/\/www.montclair.edu\/sponsored-programs\/?page_id=20783"},"modified":"2024-05-17T14:45:36","modified_gmt":"2024-05-17T18:45:36","slug":"outgoing-subawards","status":"publish","type":"page","link":"https:\/\/www.montclair.edu\/sponsored-programs\/award-management\/outgoing-subawards\/","title":{"rendered":"Outgoing Subawards"},"content":{"rendered":"

What is a subaward?<\/strong><\/h2>\n

Uniform Guidance defines a subaward accordingly, \u201can award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract.\u201d\u00a0 In this context, the \u201cpass-through entity\u201d is ÌÇÐÄvlog and the \u201csubrecipient\u201d is another institution or organization, for example, another university.\u00a0 Subawards can be part of a federal, state or private award.\u00a0 The \u201clegal agreement\u201d is typically called a subaward agreement which includes the subrecipient\u2019s scope of work, budget and flows-down the required terms\/conditions of the award to ÌÇÐÄvlog, e.g. reporting requirements, prior approvals, etc.<\/p>\n

What is the subaward process?<\/strong><\/h2>\n

When ÌÇÐÄvlog is providing a subaward to an institution, Uniform Guidance requires a risk assessment take place.\u00a0 As the prime awardee, Montclair is responsible for the subrecipient\u2019s subaward actions. Consequently, the Office of Sponsored Programs (OSP) will first conduct a risk assessment to determine the level of risk involved with entering into a subaward agreement with a subrecipient.\u00a0 For example, OSP will determine if the subrecipient has any prior Single Audit findings.\u00a0 Once the risk assessment is completed, OSP will draft the subaward agreement and provide it to the subrecipient for review, and\/or partial execution.\u00a0 If there are terms that the subrecipient would like to negotiate, OSP will do so.\u00a0 Once a subaward agreement is fully executed, OSP will inform the Office of Grant Accounting who will encumber the subaward budget in Workday as appropriate.\u00a0 During the life of the subaward agreement, the PI will review invoices submitted by the subrecipient, typically on quarterly basis.\u00a0 The PI should review the invoices with the following questions in mind:<\/p>\n