{"id":21875,"date":"2025-09-19T09:08:41","date_gmt":"2025-09-19T13:08:41","guid":{"rendered":"https:\/\/www.montclair.edu\/sponsored-programs\/?page_id=21875"},"modified":"2026-01-21T09:41:58","modified_gmt":"2026-01-21T14:41:58","slug":"research-security-training","status":"publish","type":"page","link":"https:\/\/www.montclair.edu\/sponsored-programs\/research-security-training\/","title":{"rendered":"Research Security Training"},"content":{"rendered":"<p>The federal government has mandated <strong>Research Security Training (RST) for \u201ccovered individuals\u201d<\/strong> on proposal applications to several federal agencies as part of the government\u2019s broader effort to promote research integrity and security across federally funded projects in accordance with the <a href=\"https:\/\/www.law.cornell.edu\/uscode\/text\/42\/19234\">CHIPS and Science Act of 2022<\/a>. Covered individuals on these applications are defined as PIs, co-PIs, and key\/senior personnel, who must document that they have completed research security training within the previous 12 months. Additionally, certain technical personnel, such as postdoctoral researchers or graduate students, <em>could<\/em> fall under this category if their contributions to the research are substantial.<\/p>\n<p>This requirement takes effect as follows:<\/p>\n<ul>\n<li>All National Science Foundation (NSF) proposal applications on, or after October 10, 2025<\/li>\n<li>All National Institutes of Health (NIH) proposals on, or after May 25, 2026<\/li>\n<li>All U.S. Department of Energy (DOE) proposal applications on or after May 1, 2025<\/li>\n<li>All United States Department of Agriculture (USDA) proposal submissions related to research and development (R&amp;D) or Science and Technology (S&amp;T) on or after July 8, 2025.<\/li>\n<\/ul>\n<p>We anticipate that other federal agencies will enact similar requirements in the very near future, and will provide updates as these details become available.<\/p>\n<p>Prior to proposal submission the Office of Sponsored Programs will be required to certify that all covered personnel have completed research security training.<\/p>\n<p><strong>All covered individuals must upload completion certificates to the Institutional Processing Form\/Proposal Attachments Section in CAYUSE SP prior to routing and their proposal for review and approval.<\/strong><\/p>\n<p><strong><span style=\"text-decoration: underline\"><em>To maintain compliance with this federal mandate, proposals without completed certifications or with expired certifications, will not be submitted until these requirements are fulfilled. <\/em><\/span><\/strong><\/p>\n<h2>Training Details:<\/h2>\n<h3><span style=\"text-decoration: underline\">When to complete this training<\/span><\/h3>\n<p>We encourage anyone who is contemplating or actively planning a future submission to the NSF, NIH, Department of Energy, or USDA, to complete this training as soon as possible. All covered persons must complete the training BEFORE a proposal can be submitted.<\/p>\n<ul>\n<li><strong>Deadline:<\/strong> Must be completed within the 12 months preceding the date of proposal submission.<\/li>\n<li><strong>Annual Recertification Required:<\/strong> Please note that this training must be be completed <em><strong>annually<\/strong><\/em> to be eligible for proposal submission.<\/li>\n<\/ul>\n<h3><span style=\"text-decoration: underline\">How to complete this training<\/span><\/h3>\n<p>Montclair has subscribed to the Collaborative Institutional Training Initiative (CITI) Program\u2019s \u201c<strong>Research Security Training Combined<\/strong>\u201d online module, which is compliant with the RST mandate. Steps to register, subscribe to the course, and document your compliance are provided below.<\/p>\n<p>The program will take approximately one hour to complete. The material is presented in an audio-visual format, with questions. Please save your completion certificate as a PDF file, which is necessary for documenting your compliance with the Office of Sponsored Programs (OSP).<\/p>\n<h3><span style=\"text-decoration: underline\"><strong>Topics Covered:<\/strong><\/span><\/h3>\n<ul>\n<li>Introduction to Research Security<\/li>\n<li>Importance of Disclosure<\/li>\n<li>Risk Mitigation and Management<\/li>\n<li>International Collaboration<\/li>\n<li>Additional Resources<\/li>\n<\/ul>\n<h3><span style=\"text-decoration: underline\">Steps to Register with CITI, Log-In, and access the Research Security Course Program:<\/span><\/h3>\n<ul>\n<li><strong>STEP 1:<\/strong> <a rel=\"noopener\" href=\"https:\/\/www.citiprogram.org\/index.cfm?pageID=154&amp;icat=0&amp;ac=0&amp;region=1&amp;message=0\" target=\"_blank\">Register<\/a> with CITI using your ÌÇÐÄvlog affiliation<\/li>\n<\/ul>\n<p>To begin, select the \u201cOrganizational Affiliation Button\u201d and type in ÌÇÐÄvlog in the provided search field. Follow the remaining prompts\/instructions.<\/p>\n<ul>\n<li><strong>STEP 2:<\/strong> <a rel=\"noopener\" href=\"https:\/\/about.citiprogram.org\/\" target=\"_blank\">CITI Login<\/a><\/li>\n<li><strong>STEP 3:<\/strong> Select Course:\n<ul>\n<li>Once logged in, under your institutional affiliation for ÌÇÐÄvlog, click on \u201cview courses.\u201d<\/li>\n<li>On the next page, scroll down to \u201cadd a course.\u201d<\/li>\n<li>Scroll down the list of and choose \u201cResearch Security Training Combined\u201d to add the course.<\/li>\n<\/ul>\n<\/li>\n<li><strong>STEP 4:<\/strong> Document your compliance with RST\n<ul>\n<li>The RST mandate requires the Office of Sponsored Programs to certify that all covered personnel have completed research security training. Therefore, <strong>all covered individuals must upload their CITI RST completion certificates to the Proposal Attachments Section in <a href=\"https:\/\/montclair.cayuse424.com\/\">CAYUSE SP<\/a> prior to routing the proposal for institutional review and approval.<\/strong><\/li>\n<\/ul>\n<\/li>\n<li><strong>STEP 5 (NIH SPECIFIC REQUIREMENT):<\/strong> The NIH will collect the individual certification at the time of the application submission, through the Biographical Sketch in SciENcv.<\/li>\n<\/ul>\n<p>More detailed instructions can be found using the <a rel=\"noopener\" href=\"https:\/\/docs.google.com\/presentation\/d\/1yclPYOfAqeUzgCPhmeyk7VIM7GWGln0g\/edit?slide=id.p13#slide=id.p13\" target=\"_blank\">RST registration instruction presentation<\/a>.<\/p>\n<p>If you have any questions or need assistance accessing the CITI training, please contact the Research Compliance and Regulatory Programs office at ext. 7583 or <a href=\"mailto:irbassistant@montclair.edu\">irbassistant@montclair.edu<\/a>.<\/p>\n<h2>CITI Resources:<\/h2>\n<p><a href=\"https:\/\/support.citiprogram.org\/s\/article\/updated-guide-to-getting-started-video?_ga=2.21189752.2117224221.1755094894-1631302951.1755094894&amp;_gac=1.160581199.1755093448.CjwKCAjw7_DEBhAeEiwAWKiCCyAY1ajFaAP4bE_a1P0T75xw0CJpdzvJpJbPTkBI_1joPgsLXtNmfRoC7sAQAvD_BwE\">CITI Guide for Getting Started:<\/a> Short tutorials on getting acquainted with the CITI training system and geared toward new users. Includes short videos on registration with CITI, logging in, and using your institutional affiliation to view CITI courses\/content.<\/p>\n<p>Also available in <a href=\"https:\/\/support.citiprogram.org\/articles\/en_US\/Knowledge\/updated-guide-to-getting-started?language=en_US&amp;r=123&amp;ui-knowledge-components-aura-actions.KnowledgeArticleVersionCreateDraftFromOnlineAction.createDraftFromOnlineArticle=1\">\u201ctext\u201d<\/a> format.<\/p>\n<p>For further information or assistance with CITI, please contact the Helpline at 973-655-7583.<\/p>\n<h2>References<\/h2>\n<p><a rel=\"noopener\" href=\"https:\/\/www.nsf.gov\/notices\/important\/important-notice-no-149-updates-nsf-research-security\/in149\" target=\"_blank\">NSF Notice No. 149<\/a> (issued July 10, 2025)<\/p>\n<p>NIH Notice <a href=\"https:\/\/grants.nih.gov\/grants\/guide\/notice-files\/NOT-OD-26-017.html?utm_source=sfmc&amp;utm_medium=email&amp;utm_campaign=ap5&amp;utm_content=ap5\">NOT-OD-26-017<\/a> (issued December 2, 2025)<\/p>\n<p>Department of Energy: <a rel=\"noopener\" href=\"https:\/\/www.energy.gov\/management\/pf-2025-04-fal-2025-02-research-security-training-requirements-all-rd-financial\" target=\"_blank\">PF 2025-04 (FAL 2025-02) Research Security Training Requirements for all R&amp;D Financial Assistance Awards<\/a> (Issued October 7, 2024)<\/p>\n<p>United States Department of Agriculture: <a rel=\"noopener\" href=\"https:\/\/www.usda.gov\/sites\/default\/files\/documents\/sm-1078-014.pdf\" target=\"_blank\">Secretary&#8217;s Memorandum SM 1078-014<\/a> (Issued July 8, 2025)<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The federal government has mandated Research Security Training (RST) for \u201ccovered individuals\u201d on proposal applications to several federal agencies as part of the government\u2019s broader effort to promote research integrity and security across federally funded projects in accordance with the CHIPS and Science Act of 2022. Covered individuals on these applications are defined as PIs, [&hellip;]<\/p>\n","protected":false},"author":235,"featured_media":29,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"inline_featured_image":false,"footnotes":""},"class_list":["post-21875","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/pages\/21875","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/users\/235"}],"replies":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/comments?post=21875"}],"version-history":[{"count":13,"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/pages\/21875\/revisions"}],"predecessor-version":[{"id":21954,"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/pages\/21875\/revisions\/21954"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/media\/29"}],"wp:attachment":[{"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/media?parent=21875"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}