{"id":88,"date":"2019-01-09T16:01:25","date_gmt":"2019-01-09T16:01:25","guid":{"rendered":"http:\/\/www.montclair.edu\/sponsored-programs\/?page_id=88"},"modified":"2025-07-30T16:32:35","modified_gmt":"2025-07-30T20:32:35","slug":"cost-sharing","status":"publish","type":"page","link":"https:\/\/www.montclair.edu\/sponsored-programs\/award-management\/cost-sharing\/","title":{"rendered":"Cost-Sharing"},"content":{"rendered":"<p>Federal <a href=\"https:\/\/www.ecfr.gov\/current\/title-2\/subtitle-A\/chapter-II\/part-200\">Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards<\/a> defines cost-sharing or matching as \u201cthe portion of project costs not paid by Federal funds or contributions.\u201d ÌÇÐÄvlog applies this definition to both federal and non-federal grants and administers cost-share the same way regardless of sponsor type. Like other grant expenditures, all cost-share must be allowable, allocable, reasonable, and supported by documentation. Cost-share includes both institutional cost-share and third-party in-kind cost-share contributions that a recipient makes to an award:<\/p>\n<ul>\n<li><span style=\"text-decoration: underline\">Institutional Cost-Share<\/span>: Grant-specific costs not covered by the sponsor, which may include committed effort and fringe, supplies, travel, student workers, Graduate Assistantships, or services specifically purchased by the institution for the grant<\/li>\n<li><span style=\"text-decoration: underline\">Third-Party In-Kind Cost-Share<\/span>: Grant-specific costs not covered by the sponsor or the institution that are donated by a third-party entity, including committed effort, travel, supplies, space\/rental costs, equipment<\/li>\n<\/ul>\n<p>At ÌÇÐÄvlog, committed cost-sharing can be mandatory or voluntary, depending on the situation.<\/p>\n<div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Mandatory Committed Cost-Share<\/div><div class=\"prpl-drawer-content\"><br \/>\nSome funding opportunities issue a requirement for cost-share in the application guidelines. Usually, this will be listed as a ratio or percentage for how much the institution is required to contribute. For example, a 1:1 ratio would mean that the institution must match every dollar that the PI\/PD is requesting. Since institutions must meet this requirement, it is considered \u201cmandatory\u201d cost-share. As part of the proposal, applicants typically submit two budgets: one detailing the requested funds and one outlining the institutional cost-sharing funds. Because the cost-sharing funds are required in the funding opportunity (\u201cmandatory\u201d) and the recipient has included a budget in the proposal (\u201ccommitted\u201d), this is considered \u201cmandatory committed cost-share.\u201d The mandatory committed cost-share is a University obligation and represents a legal, binding commitment of the University. Once the award has been granted, the cost-share must be tracked and reported on all sponsor reports and audits.\n<\/div><\/div>\n<div class=\"prpl-drawer\"><div class=\"prpl-drawer-header\">Voluntary Committed Cost-Share<\/div><div class=\"prpl-drawer-content\">\n<p>Voluntary committed cost-share involves institutional funds that are not formally required as per a notice of funding opportunity but are committed by the institution in the proposal. Under the <a href=\"https:\/\/www.ecfr.gov\/current\/title-2\/subtitle-A\/chapter-II\/part-200\/subpart-D\/section-200.306\">Uniform Guidance, Subpart D (\u00a7200.306)<\/a> (effective 12\/26\/2014), voluntary committed cost-sharing <em><strong>in federal awards<\/strong><\/em> is not expected, and it cannot be used as a factor during the merit review of applications or proposals unless the agency has prior authorization. However, some funding opportunities from private sponsors will strongly recommend that the institution offer cost-share funds to make the proposal more competitive. <strong>PI\/PDs and departments should refrain from making any cost-share commitments voluntarily<\/strong>, since the voluntary committed cost-share will be a University obligation and will represent a legal, binding commitment of the University upon award. Once the award has been granted, the cost-share must be tracked and reported on all sponsor reports and audits.<\/p>\n<\/div><\/div>\n<p><strong>Any committed cost-sharing in a submitted proposal becomes a University commitment and represents a legal, binding obligation of the University once the award has been granted.<\/strong><\/p>\n<p>Cost-share must be thoroughly discussed and approved at the proposal stage. At time of award, cost-share must be confirmed with the relevant parties through the \u201ccost-share commitment form.\u201d This form must be approved before award set-up may take place. For direction on spending down the cost-share budget, please contact the <a href=\"https:\/\/www.montclair.edu\/finance-and-treasury\/university-controller\/grant-accounting\/\">Office of Grant Accounting<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Federal Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards defines cost-sharing or matching as \u201cthe portion of project costs not paid by Federal funds or contributions.\u201d ÌÇÐÄvlog applies this definition to both federal and non-federal grants and administers cost-share the same way regardless of sponsor type. Like other grant expenditures, [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":29,"parent":82,"menu_order":4,"comment_status":"closed","ping_status":"closed","template":"","meta":{"inline_featured_image":false,"footnotes":""},"class_list":["post-88","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/pages\/88","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/comments?post=88"}],"version-history":[{"count":4,"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/pages\/88\/revisions"}],"predecessor-version":[{"id":21849,"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/pages\/88\/revisions\/21849"}],"up":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/pages\/82"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/media\/29"}],"wp:attachment":[{"href":"https:\/\/www.montclair.edu\/sponsored-programs\/wp-json\/wp\/v2\/media?parent=88"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}